Administrative Programs Manager

Recruitment #220511-E12A-33

Introduction

The Oklahoma State Department of Health (OSDH) is committed to leading Oklahoma to prosperity through health. Our mission is to protect and promote health, prevent disease and injury, and cultivate conditions by which Oklahomans can thrive. We value respect, collaboration, and service. 

OSDH is seeking a full time Administrative Programs Manager providing support to Health Resources Development Service. This is a state employee position  34000386 governed by the Civil Service Rules, located in Oklahoma City, Oklahoma. OSDH offers a comprehensive Benefits Package, including a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents.  For more information about the benefit allowance, follow this link  Plan Year 2022. The annual salary for this position is up to $72,566.00based on education and experience.

Position Summary:
Positions in this job family are assigned responsibilities involving the direction or supervision of programs related to the delivery of agency services on a statewide basis.  This may include the supervision of professional level staff in providing a variety of services and assistance to eligible clients, responsibility for a work unit of a division or a single program area, assisting in directing a major multifunctional program or unit, or overall responsibility for major program activities involving the principle operations of the agency.

Position Responsibilities/Essential Functions
The functions within this job family will vary by level, but may include the following
:
• Conducting reviews and investigations regarding Certificate of Need for the long-term care facilities requesting a Certificate of Need.
• Manage the licensure certification and recertification of licensed long-term care facilities for the state.
• Manages a major agency unit, section, division or program; directs or supervises staff in the completion of assigned functions and activities.
• Develops and recommends policies, rules and regulations, which pertain to the administration of assigned programs consistent with federal and state laws; participates in program analysis, including the analysis of problems and needed services.
• Advises applicants, providers and suppliers, as well as potential applicants, of applicable state and federal regulations concerning the Certificate of Need and Licensure requirements.
• Maintains standards of health care consistent with the Conditions of Participation, Conditions for Certification, Conditions for Coverage, state and federal standards, protocols, forms, methods, procedures, policies and systems specified by Oklahoma State Statutes, Oklahoma Administrative Codes, and Centers for Medicare and Medicaid Services (CMS).
• Utilizes enforcement actions to ensure continued compliance of health care facilities.
• Oversees the Certified Workplace Medical Plan program.
• Inputs online data timely and accurately.
• Responds to requests for information in accordance with requirements and required timeframes.
• Directs studies of needs; reviews and analyzes information from studies and projects for immediate and long-range program development; advises subordinate program staff and other interested groups of the proper interpretation and application of agency rules and policies.
• Reviews periodic staff reports, administrative audits, program activities and other information to evaluate program effectiveness and quality of service; develops controls to assure accountability for program operation, policy implementation and the maintenance of efficiency in various units.
• Develops and maintains sound personnel policies and practices; participates in the selection of persons for educational scholarships; directs staff training programs.

Other Duties
• Demonstrates knowledge of and supports mission, vision, value statements, standards, policies and procedures, operating instructions, confidentiality standards, and the code of ethical behavior.
• Works effectively in team environment, participating and assisting their peers.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Valued Knowledge, Skills and Abilities:
• Knowledge of state and federal laws, regulations and policies relating to licensure and certification of health care facilities regulated by the Halth Resources Development Service.
• Knowledge of the principles and methodology of conducting technical reviews
• Knowledge of administrative and organizational principles and practices regarding long-term care facilities.
• Knowledge of the principles and methods of evaluating survey documents and data.
• Knowledge of supervisory principles and practices.
• Ability to establish and maintain effective working relationships with others.
• Ability to supervise professional personnel, evaluate survey data, prepare technical reports, and to communicate effectively both orally and in writing.

Physical Demands and Work Environment:
This position is set in an office environment.  While performing the duties of the job, employees are frequently required to stand, walk, lift, and reach.  Applicants must be willing to perform all job-related travel associated with this position.

MINIMUM QUALIFICATIONS

• Master’s degree and 1 year of professional supervisory, managerial, consultative or administrative experience in public health administration, social work, child support, adult protective services, child welfare, guidance and counseling, nursing, developmental disabilities, probation and parole, employment services, public administration, community-based prevention and diversionary youth services programs, juvenile justice, rehabilitation or disability services or counseling, or vocational evaluation or vocational rehabilitation, experience in instructing/directing a community service or recreational program
• An equivalent combination of education and experience, substituting one year of professional level experience in the above listed areas for each year of the required education.

Preferred Qualifications:
• Master’s degree and 3 years of professional supervisory, managerial, consultative or administrative experience in public health administration, social work, child support, adult protective services, child welfare, guidance and counseling, nursing, developmental disabilities, probation and parole, employment services, public administration, community-based prevention and diversionary youth services programs, juvenile justice, rehabilitation or disability services or counseling, or vocational evaluation or vocational rehabilitation, experience in instructing/directing a community service or recreational program
• An equivalent combination of education and experience, substituting one year of professional level experience in the above listed areas for each year of the required education.

NOTES

REQUIREMENTS:
If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of interview.

All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship.

FOR ADDITIONAL INFORMATION ABOUT WORKING AT THE OKLAHOMA STATE DEPARTMENT OF HEALTH CLICK HERE

Please read instructions carefully and include all required documents when you submit your application.

No additional information will be accepted after the application has been submitted.