Recreation Department Admin Tech

Recruitment #220510-E16A-09

Introduction

IF YOU ARE A CURRENT STATE EMPLOYEE, PLEASE APPLY TO THE “INTERNAL JOBS” LISTING HERE. DO NOT APPLY VIA THIS RECRUITMENT.

Recreation Department – Admin Tech
OK Department of Veterans Affairs
Location:
Claremore, OK

Schedule: Monday-Friday, 8AM-4:30PM (availability to work 1 weekend every 4-6 weeks)
Annual Salary: Up to $28,846.70

The Claremore Veterans Center is approximately 30 minutes from downtown Tulsa just off historic Route 66 nestled between a beautifully manicured golf course and Rogers State University’s 160-acre nature reserve.

Completed in 1988, this modern 302-bed facility is dedicated to the ideal that caring for Oklahoma’s veterans is our primary mission. The Center provides 24-hour medical and nursing care. Our 5 fully licensed medical staff work closely with a full range of nursing staff consisting of registered nurses, licensed practical nurses, and certified nurse aides. A holistic plan of care is provided for each resident and family, utilizing the expertise of our full time staff from such diverse areas as dietetics, rehabilitation, recreational therapy, laboratory, pharmacy, X-ray and social work services.

Due to the demand for specialized care of Oklahoma veterans with dementia, a new 52-bed special needs unit for Alzheimer’s/dementia care opened in December 2002.
Center activities include bingo, rodeos, arts and crafts, pool tournaments, field trips and fishing in our well-stocked pond. A 2,000-square foot covered pavilion is available for resident and family activities.

The Claremore Veterans Center is a functioning memorial to Oklahoma’s wartime veterans provided by the grateful people of the state of Oklahoma.

Benefits:
• Benefit allowance to off-set insurance costs
• Flexible spending
• 11 paid holidays
• 15 days paid vacation
• 15 days paid sick leave
• Retirement savings plan with generous company match
• Longevity bonus for years of service
• Tuition Assistant Program
• Student Loan Repayment Program
• Skill Based Pay Incentive Program

BASIC PURPOSE
Positions in this job family are assigned duties and responsibilities involving document production and management through a variety of manual or technological processes.  This may include preparing correspondence, reports or other documents, maintaining various filing systems, including computer records of various activities, reviewing and processing applications for permits or licenses, assisting agency customers with inquiries or problems concerning an assigned program area, processing various types of claims, requisitions, purchase orders and invoices for payment, and similar duties.

TYPICAL FUNCTIONS
• Maintains a variety of records such as perpetual inventories of supplies and materials, and statements of expenditures; reconciles departmental records with central records; prepares correspondence, forms and reports.
• Initiates and handles correspondence relating to a special field or program in regards to agency or program rules, policies, procedures, or requirements.
• Performs a variety of sorting and filing tasks; answers the phone, takes messages, and disseminates information; opens, sorts, distributes, collects, and delivers mail; performs a number of tasks such as posting and recording data.
• Produces documents of various levels of complexity, ranging from plain copy typing to the manipulation of data to create complex presentations.
• Enters and retrieves information using personal computer or other data processing equipment, and receives and reviews coded and un-coded source documents; proofs previously entered data and makes routine corrections.
• Examines, checks, and verifies reports and other documents for completeness, appropriateness, adequacy, and conformity to established requirements, and follows up on discrepancies.
• Maintains an inventory of equipment and supplies used in office or shop operations; receives or delivers materials and equipment.
• Supervises staff and activities involved in the performance of specialized or technical work, which involves the exercise of independent judgment; develops operational procedures and trains staff.
• Reviews and processes claims from vendors, contractors, medical providers and others for reimbursement or payment under various state programs.
• Assists customers in securing needed information and documents; conducts interviews to obtain information from clients; provides transportation or other assistance to clients as required.

LEVEL DESCRIPTOR:
Level I:
This is the basic level where employees perform only the most routine tasks.  Employees will be expected to gain in-depth knowledge of the program or services being offered.

Level II:
This is the career level of this job family where employees are assigned duties at all levels of complexity.
Some responsibility may also be assigned for providing training or assistance to lower level employees.

KNOWLEDGE, SKILLS, & ABILITIES
Level I:
Knowledge, Skills and Abilities required at this level include knowledge of office methods and procedures; of grammar, punctuation and spelling; and of basic mathematics. Skill is required to operate office machines including computers. Ability is required to follow oral and written instructions, and to establish and maintain effective working relationships with others.

Level II:
Knowledge, Skills and Abilities required at this level include knowledge of office methods and procedures; of grammar, punctuation and spelling; of mathematics; of preparing and interpreting charts and graphs; of basic bookkeeping procedures; of inventory techniques; of telephone procedures; and of standard business communications. Skill is required to operate office machines including computers.  Ability is required to follow oral and written instructions; to establish and maintain effective working relationships with others; to establish and maintain filing systems; and to prepare documents.

MINIMUM QUALIFICATIONS

Level I:
Education and Experience requirements at this level consist of six months of clerical office experience; or an equivalent combination of education and experience, substituting one of the following for the required experience:  (a) six months of technical or vocational training course work or high school training in business or office machines; or (b) the completion of 15 semester hours from a college or university.

Level II:
Education and Experience requirements at this level consist of one year of clerical office experience; or an equivalent combination of education and experience.