Administrative Assistant II

Recruitment #220317-E17B-38

Introduction

The Oklahoma State Department of Health (OSDH) is committed to leading Oklahoma to prosperity through health. Our mission is to protect and promote health, prevent disease and injury, and cultivate conditions by which Oklahomans can thrive. We value respect, collaboration, and service.

OSDH is seeking a full time Administrative Assistant II providing support to Audit Division. This is a state employee position governed by the Civil Service Rules, located in Moore, Oklahoma. OSDH offers a comprehensive Benefits Package, including a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents.  For more information about the benefit allowance, follow this link  Plan Year 2022. The annual salary for this position is up to $45,000.00, based on education and experience.

Position Summary:
Providing administrative support for program areas and support functions, or serve as an assistant to, or provide administrative support to an administrator or an official. This may include supervising an administrative or clerical unit, responsibility for an administration program providing various services to agency customers, and similar duties and responsibilities. It may also include responsibility for supervising an assigned staff of administrative technicians in performing duties involving the processing of applications for various types of permits or licenses, maintaining various records, preparing correspondence or other materials, and similar activities.

Position Responsibilities /Essential Functions
Trains other staff

Assigns projects to staff as needed; develops and places in operation special procedures.

Initiates correspondence requiring knowledge of agency or program procedures and policies.

Develops and maintains confidential or complex files.

Interprets and advises internal and external customers on departmental or program rules, regulations, and laws.

Prepares invoices and payments of claims, requisitions, purchase orders and other fiscal duties.

May supervise subordinate staff.

Represents agency, supervising official, or program area at meetings, conferences, or civic organizations.

Coordinates activities with internal and external customers.

May establish educational and/or training programs.

Interviews callers, arranges appointments, and handles office details.

Enters and retrieves information using Personal Computer or other data processing equipment and receives and reviews coded and uncoded source documents; reviews data and makes routine corrections.

Other Duties: Duties, responsibilities, and activities may change at any time with or without notice.

Valued Knowledge, Skills and Abilities:
Knowledge, Skills, and Abilities required at this level include knowledge of spelling, punctuation, and business English; of business mathematics; of modern office methods and procedures; of the maintenance of complex records; of the major policies and procedures governing assigned programs; and of supervisory principles and practices.. Ability is required to maintain effective working relationships with others; to handle confidential work; to interpret and handle routine matters in accordance with agency policy; and to follow oral and written instructions.

MINIMUM QUALIFICATIONS

Five years of technical clerical office work or an equivalent combination of education and experience.

NOTES

REQUIREMENTS:
If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of interview. 

All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship.

FOR ADDITIONAL INFORMATION ABOUT WORKING AT THE OKLAHOMA STATE DEPARTMENT OF HEALTH CLICK HERE  

Please read instructions carefully and include all required documents when you submit your application.

No additional information will be accepted after the application has been submitted.


Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online
View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here.