OMMA Director of Compliance

Recruitment #220105-X17C-02

Introduction

The Oklahoma State Department of Health (OSDH) is committed to leading Oklahoma to prosperity through health. Our mission is to protect and promote health, prevent disease and injury, and cultivate conditions by which Oklahomans can thrive. We value respect, collaboration, and service.

OSDH is seeking a full time Director of Compliance providing support to Oklahoma Medical Marijuana Authority. This is a state employee position 3400 4267 governed by the Civil Service Rules, located in Oklahoma City, Oklahoma. OSDH offers a comprehensive Benefits Package, including a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents.  For more information about the benefit allowance, follow this link  Plan Year 2022. The annual salary for this position is based on education and experience.

Position Summary:
The OMMA Director of Compliance is responsible for providing direction to a team of compliance inspectors and support staff responsible for implementing and executing state laws and agency rules. The Director of Compliance works with others from the OMMA leadership team to identify and prioritize critical aspects of the OMMA compliance program. This position will have full responsibility for carrying out all aspects for OMMA Compliance required under the Oklahoma Medical Marijuana Authority specified in SQ788 and subsequent legislation. The OMMA Compliance Director works closely with law enforcement, municipalities, agencies, OSDH legal counsel and other divisions to determine the best approach for ensuring compliance. The position is the direct supervisor of several compliance management and support staff, and monitors assignments for completeness across the unit of inspectors. The position is responsible and accountable for ensuring compliance with all mandated activities and time frames applicable to the OMMA; recognizes and elevates priority compliance issues immediately; effectively and regularly communicates with multiple levels of staff, law enforcement, and partners; establishes and monitors program compliance with performance targets; conducts planning for the current year through five years in the future; participates in established quality improvement activities with the Department and ensures staff follow-through on mandates and performance targets. This is a key leadership position in OMMA, and is recognized as one of the authority representatives and expert consultants for OMMA responsibilities mandated by statute.

Position Responsibilities /Essential Functions

Manage and Supervise Compliance Staff
• Plan, develop and organize all phases of work necessary for completion of inspections of OMMA commercial licenses where applicable, to include proper documentation, tracking, monitoring, investigating, training,
  adherence to protocols and procedures, and thorough record-keeping;
• Oversee and assure compliance across all areas of the program and provide reconciliation for documents, as well as provide training and procedural manuals at on-boarding to establish and ensure consistent, standard
  operations;
• Supervise managerial staff responsible for direct supervision for inspections, complaint investigations, and violation citation issuance;
• In collaboration with OMMA legal and policy staff, advise program staff and other interested groups of the proper interpretation and application of agency rules and policies;
• Provide training and feedback to all direct report staff which may include the development of hands-on or field training;
• Reviews staff reports, administrative audits, program activities and other information to evaluate program effectiveness and ensure quality controls are in place;
• Develop and maintains sound personnel policies and practices in accordance with agency policy;
  Monitor rules, mandates, contracts, and assure program compliance
• Identify current and future resources and statutory changes needed to ensure program operates efficiently;
• Provides rule language and feedback, develops subsequent procedures, and trains new staff on the guidelines set forth in law and rule;
• Regularly monitors findings for quality control and promptly develops direction and strategies for non-compliance, regularly interfaces with law enforcement and other partners on appropriate findings, and escalates
  priorities timely and as necessary;
• Review all statutory and rule regulations related to program to ensure best practices are being maintained and recommend rule and statute updates to OMMA Policy Division;
• Responds to inquiries in a timely manner;
• Participates in program analysis, including the analysis of problems and needed actions;
• Review and analyzes information from studies and projects for immediate and long-range program development;

Research, Data Analysis, and Writing
• Coordinate and participate in data gathering and analysis for the purposes of quality measures, feasibility assessments and staffing plans;
• Develop controls to assure accountability for program operation, policy implementation and the maintenance of efficiency for all OMMA areas;
• Prepare, write, review, and present reports for senior leadership and/or the general public that communicate program outcomes, and trends;
• Maintain knowledge and awareness of current trends and developments related to medical marijuana enforcement and compliance efforts;
• Consults on formulation of policies, procedures and standards for all programs under OMMA, and participates in such development with law enforcement and other partners as appropriate;
• Develops and recommends policies, rules and regulations;

Leadership
• Advises Executive Director, Deputy Director, Senior Leadership and the Commissioner on compliance issues and concerns, develops solutions, and directs responses to problem situations;
• Consults on the administration and enforcement of laws and rules for OMMA;
• Consult on the development of rules with regulated entities and advisory boards, as well as law enforcement, municipalities, agencies, OSDH legal counsel and other divisions;
• Maintain effective working relationships with advisory groups, law enforcement, municipalities, agencies, OSDH legal counsel and other divisions, and other organizations as needed;
• Ensures a productive, responsive, collaborative and team-based work environment;
• Develops and maintains sound personnel policies and practices

Other Duties:
• Demonstrates knowledge of and supports mission, vision, value statements, standards, policies and procedures, operating instructions, confidentiality standards, and the code of ethical behavior.
• Works effectively in team environment, participating and assisting their peers.

Valued Knowledge, Skills and Abilities:
Knowledge in regulatory program, operational procedure adherence, rules pertaining to state laws and mandates, inspection techniques and protocols, enforcement methods, compliance strategies, administrative process, rules and regulations governing establishments, administrative principles and practices, including data analysis, ad hoc research, program management and business administration. Skills in written and verbal communication, relationship building, time management, leadership, performance evaluation, reporting, public speaking, decision making, attention to detail, teamwork, planning, computer skills, and multi-tasking. Experience in developing and/or implementing enforcement policies and procedures, conducting investigations, case file development, leading teams, testifying to support investigations.

Physical Demands and Work Environment:
Work is typically performed in an office setting with a climate-controlled settings and exposure to moderate noise level. While performing the duties of the job, employee is required to talk, stand, walk, and reach with hands and arms.  This position requires long period of sitting and daily use of computer and phone. Moderate (20-30%) in–state travel required. Applicants must be willing to perform all job-related travel associated with this position.

 

 

MINIMUM QUALIFICATIONS

Bachelor’s degree in business administration, agricultural science, environmental science criminal justice, public administration, public health, environmental science, or closely related field and 5 years of professional experience and knowledge of supervisory principles and practices. Substitution of each year of education may be substituted for years of experience in law enforcement, compliance of a regulatory program, and/or administrative program oversight. Preference qualification will be given to candidate with law enforcement or regulatory compliance program experience

NOTES

Please read instructions carefully and include all required documents when you submit your application.

No additional information will be accepted after the application has been submitted.


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