Administrative Assistant

Program Services

Recruitment #211020-UNCE-739

Introduction


Program Services

Salary:  $3,588.58 monthly

This is an unclassified position; selections will be made without the use of an interview committee per OP-110235 V.A.

Oklahoma Department of Corrections
Unclassified Job Descriptor
Administrative Assistant

Basic Purpose:
Positions in this job are assigned responsibilities for providing administrative support for division/region/unit directors of the agency.

Typical Functions:
• Develops and implements office support systems to include: processing and distribution of mail; records storage, retrieval, and retention; document production; dissemination of information; communications networking; equipment and supply inventory; equipment maintenance; and accounting and budgetary items.
• Organizes activities of the division/region/unit director’s office to include: screening calls and visitors, scheduling appointments, and tracking projects and deadlines.
• Prepares correspondence related to agency programs, policies, and procedures; provides information to internal and external customers regarding related programs.
• Enters and retrieves information using appropriate computer software or other data processing equipment and receives and reviews source documents; reviews data and makes routine corrections.
• May assist with locating, assembling, collating, editing, and summarizing materials, information, and data for the agency.
• May supervise clerical or subordinate support staff.

Knowledge, Skills, and Abilities:
Knowledge of spelling, punctuation, and business English; of business mathematics; of modern office methods and procedures; of the maintenance of complex records; and of the major policies and procedures governing assigned programs.  Ability to establish and maintain effective working relationships; to handle confidential work; to interpret and handle routine matters in accordance with department policy; and to follow oral and written instructions.

Education and Experience:

Statutorily Required:  N/A

Minimum Qualifications
Five (5) years experience providing advanced clerical and administrative support for a mid to upper level manager in a large organization; up to three (3) years of college level coursework may be substituted for the required experience.

Job Code:  4952    DOC Pay Grade:  7    Statutory Reference:  74 O.S. § 840-5.5 or 5.11    Effective Date:  06-27-17

Conclusion

Veteran’s preference points apply only for initial appointment in the classified service.