Grants Administrator

Recruitment #211019-UNCE-734

Introduction




APPLICATION INSTRUCTIONS:

Please submit to Human Resources on or before the closing date:

• Cover letter identifying title of the position, announcement number and daytime contact information including email address

• Resume

• Please provide current or most recent PMP evaluation

SEND TO: 

Human Resources:
awall@obn.ok.gov
419 N.E. 38th Terrace 
Oklahoma City, OK 73105
Phones:  405-530-3145
Fax:  405-530-3849
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Grants Administrator / 8101
Work Location
: OKC Headquarters
Division: Fiscal

Requirements
• A minimum of a Bachelor’s degree is required. May substitute 4 years of experience or a combination of education/experience.
• Must maintain confidentiality. 
• Must present a professional appearance that will represent the Bureau in the public arena.
• Must have organizational skills to maintain records, retrieve data and manage deadlines.
• Previous experience with federal grants.
• Self-motivated and excellent interpersonal skills with the ability to establish and maintain effective internal and external working relationships.
• Proficient in multiple programs ie. Microsoft Excel, Word, PowerPoint, Teams (PeopleSoft experience preferred).
• Knowledge of general accounting principles and practices.
• Knowledge of principles and practices of grants administration.
• Knowledge of state and federal laws and regulations related to grant programs.
• Excellent communication skills, both oral and written.
• Ability to organize and perform a variety of tasks simultaneously.
• Ability to prioritize workflow to meet agency, state and federal deadlines.
• A selected classified applicant must sign a letter of understanding that they are resigning the classified service to accept the position in the unclassified service.
• Applicants will be interviewed by an OBN board.
• Subsequent to conditional offer of employment, a background investigation, polygraph, and a drug test must be successfully completed.

Major Work Duties: 
The responsibilities of this Fiscal position are agency-wide; and while majority of duties are focused on administering the federal funding, this position will also assume some of the travel coordinator duties as well. The Grants Administrator plays an active role in the overall program development, implementation and monitoring. The Grants Administrator is in continual contact with program managers and funding institutions during pre and post award processes and all on-going program activities. The Grants Administrator sees that agency, state and federal policies and procedures are followed, demonstrating flexibility, creativity, resourcefulness and judgement in interpreting policies and applying procedures to suit the new or different circumstances.
 
Typical Functions:
• Research and identify applicable grant solicitations beneficial to the agency.
• Assist program managers to write, develop, submit and manage grant proposals to state and federal grantors.
• Interpret and apply laws, rules and regulations related to grant programs; monitoring changes in grant requirements.
• Plan and maintain all financial aspects of all OBN grants including budget preparation, revenues, expenditures, accounting systems (state and federal), payroll, availability of federal funds, etc.
• Prepare and submit, timely and accurately all grant reporting including federal financial reports and any financial data requested by the program managers.
• Communicate with supervisor and program managers on status of grant awards (where in process, deadlines coming up etc.)
• Coordinate travel arrangements for individuals/groups within the organization including registration, transportation, lodging etc.
• Communicate travel arrangements with travelers in timely manner.

An Equal Opportunity Employer.

Conclusion

Veteran's Preference Points apply only for initial appointment in the Classified Service.