OMMA Legal Secretary

Recruitment #210923-UNCE-650

Introduction

The Oklahoma State Department of Health (OSDH) is committed to providing quality health services to Oklahoma citizens. The mission of the Department of Health is to promote, protect and improve the health of all Oklahomans through strategies that focus on preventing disease and injuries.

OSDH is seeking a full time Legal Secretary providing support to the Oklahoma Medical Marijuana Authority Department. This is an unclassified position in state government, located in Oklahoma City, OK. OSDH offers a comprehensive Benefits Packageincluding a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependentsFor more information about the benefit allowance [click here]. The annual salary for this position is up to $45,000.00 based on education and experience.

Please be advised position may be filled at Level I, Level II, or, Level III.

Level III- up to $45,000 based on education and experience
Level II- up to $41,000 based on education and experience
Level I- up to $38,000 based on education and experience

Position Description:  
The Legal Secretary will be dedicated to the Oklahoma Medical Marijuana Authority (OMMA) to provide support in a variety of administrative matters, preparation for hearings in the administrative, state, and federal courts, as well as working on compliance with the Oklahoma Open Records Act. The Legal Secretary will be expected to work under minimal supervision with considerable latitude for independent judgment in the provision of support services.

Position Responsibilities /Essential Functions
The specific functions of this position will vary, but may include the following:
• Provide secretarial and administrative support for the legal team; compose and prepare legal documents and forms; take and transcribe dictation of confidential, technical, or legal material requiring high degree of accuracy; record and transcribe proceedings of meetings and conferences.
• Prepare affidavits and other documents, such as legal correspondence, and organize and maintain documents in paper or an electronic filing system.
• Provide or relay information to the legal team and OMMA staff via phone, writing, email, or in person.
• Communicate and represent OMMA to individuals outside of the agency, including licensees, patients, other agencies, government, the public, and others.
• Develop and organize documents, checking for completeness, appropriateness, adequacy, and conformity to established requirements, and follow up on any discrepancies.
• Research legal materials.
• Assess petitions pertaining to administrative appeals and prepare pleadings.
• Provide administrative support for the legal team, including organizing case files, filing documents, and handling legal mail.
• Work in a fast-paced, high-performance environment, presented with multiple tasks and timeframes to produce results under relatively high-pressure and high-sensitivity situations.
• Perform related work as assigned.
Other Duties
• Demonstrates knowledge of and supports mission, vision, value statements, standards, policies and procedures, operating instructions, confidentiality standards, and the code of ethical behavior.
• Works effectively in team environment, participating and assisting their peers.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Valued Knowledge, Skills and Abilities
Levels I, II, & III: Knowledge, Skills, and Abilities required at this level include:
• Knowledge of the administrative functions of a legal environment.
• Ability to communicate effectively both orally and in writing.
• Skill in seeking out, organizing, compiling, preparing documents, such as legal correspondence, and organizing and maintaining documents in paper or an electronic filing system.
• Ability to prepare legal documents, including briefs, pleadings, appeals, and contracts.
• Perform legal research.
• Ability to juggle multiple high priority deadlines and assisting the legal team in doing the same.
• Knowledge of court rules pertaining to formatting and response dates to docket deadlines accordingly.

Physical Demands and Work Environment
Computer-based office environment

 

 

MINIMUM QUALIFICATIONS

Education and Experience requirements for this role are:
Level I:
A High School Diploma or GED AND a combined four years of administrative experience and post-secondary education.
Level II: A High School Diploma or GED AND a combined six years of post-secondary education and work experience with administrative duties, with at least two years of that work experience as a legal secretary.
Level III: A High School Diploma or GED AND a combined eight years of post-secondary education and work experience with administrative duties, with at least four years of that work experience as a legal secretary.

NOTES

REQUIREMENTS:
If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of interview.

All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship.

FOR ADDITIONAL INFORMATION ABOUT WORKING AT THE OKLAHOMA STATE DEPARTMENT OF HEALTH CLICK HERE

Please read instructions carefully and include all required documents when you submit your application.

No additional information will be accepted after the application has been submitted.

Conclusion

Veteran's Preference Points Apply only for initial appointment in the Classified Service.