ESSER Fiscal Manager

Recruitment #210907-UNCE-589


ESSER Fiscal Manager
Office of Family and Community Engagement/21st Century

The Oklahoma State Department of Education (OSDE) is the primary agency charged with overseeing K-12 public education in Oklahoma.  We work directly with the state’s 500+ school districts and the legislature to ensure that Oklahoma students receive the quality education they deserve.  If you are looking for a rewarding career that positively affects the lives of children, you are in the right place!  For more about OSDE please visit our website at

Under the direct supervision of the Executive Director for Family and Community Engagement/21st CCLC the ESSER Grants Manager will serve as the lead team member responsible for functions related to the award, allocation, budgeting, monitoring and reporting of ESSER Afterschool and Summer Learning funds. Work in conjunction with the 21st CCLC Fiscal Manager develop applications and reporting within the Grants Management System. Additionally, support the Grants Specialist/Program Manger with grantee communications, developing budget materials and website updates.

PLEASE NOTE: This position is funded through the Elementary and Secondary School Emergency Relief Fund (ESSER). The funding for this position will expire in December of 2024. It is the goal of the Oklahoma State Department of Education to apply for more funding if it becomes available.

• Bachelor’s degree from an accredited college or university [official transcripts required];

• Experience and knowledge of competitive grants management expanded learning opportunities or federal grant programs.

• Working knowledge of federal grant requirements and fiscal reporting procedures;
• Ability to use technology to examine budgets and financial claims according to the policies and procedures of the federal guidance and the Oklahoma Cost Accounting System; 
• Ability to multi-task and be well organized; to serve as a productive member of a team  maintaining effective working relationships with other employees, school officials, the general public and the United States Department of Education; and to collaborate and communicate in an effective manner;
• To express clearly and concisely the policies and practices of the Oklahoma State Department of Education;
• Knowledge of technology and software (Virtual Meetings, Microsoft Office, Social Media) and ability to use them to maximize efficiency and services;
• Excellent organizational and communication skills, including both written and speaking skills with a knowledge of procedures and techniques of business communications, office organizational skills, methods and procedures of business math and business English;
• Ability to effectively organize one’s own time and complex collaborative projects;
• Ability to exercise good judgment in analyzing situations an making decisions; to organize and present facts and opinions clearly and concisely to follow instructions; to deal effect with matters not requiring higher level attention in accordance with agency policy; to establish effecting working relations with other employees, to exercise tact, courtesy and initiative;  
• Conscientious commitment and willingness to provide courteous, consistent, efficient service through the performance of the prescribed job duties;
• Applicants must be willing and able to occasional job-related travel, in state and out of state.

• Serve as the lead team member managing subgrantee fiscal planning and compliance;
• Develop and implement grantee technical assistance and training focused on the fiscal management of federal funds.
• Review and approve annual budgets for compliance with state and federal guidance;
• Conduct claims audits according to the policies and procedures of the Oklahonma Cost Accounting System and in accordance with federal program requirements;
• Support grantees in navigating the Grants Management System;
• Complete regular budget analysis and develop reports to ensure timely distribution of funds;
• Support the Executive Director and Grants Specialist/Program Manger with management of technical assistance and administrative budgets, competive grant application process, and technical assistance activities;
• Coordinate general office communication to grantees including webpage edits, e-alerts, and webinars;
• Participates as an active team member in providing technical assistance and training to grantees on grant specific management issues;
• Performs related work as required and assigned.

10% travel required. Occasional travel for professional learning and to provide grantee technical assistance.

General office setting

Applicants must be currently authorized to work in the United States on a full time basis

N (Not Applicable) - Activity is not applicable to this position
O (Occasionally) - Position requires this activity up to 33% of the time (0 – 2.5+ hrs/day)
F (Frequently) - Position requires this activity from 33%-66% of the time (2.5 – 5.5 hrs/day)
C (Constantly) - Position requires this activity more than 66% of the time (5.5+ hrs/day)
Physical Demands  Physical Demands  Lift/Carry 
Stand F Reach Over Shoulder O 10 lbs or less F
Walk F Speak F 11-20 lbs F
Sit F Climb O 21-50 lbs O
Listen F Crawl O 51-100 lbs N
Grasp O Squat or Kneel O Over 100 lbs N
Reach Outward O Bend O  


Generous benefit allowance in addition to salary to off-set insurance costs
More information at
11 Paid Holidays
15 days of vacation and 15 days of sick leave the first year
Teacher’s Retirement System (TRS) participation with all contributions paid by the employer
More information at
Employee Assistance Program
Longevity Bonus for years of service

The Oklahoma Department of Education provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, OSDE complies with applicable state and local laws governing nondiscrimination in employment. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

This job description has been reviewed and approved by the Hiring Manager.  It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee.  Other duties, responsibilities and activities may change or be assigned at any time with or without notice.


Please read instructions carefully and include all required documents when you submit your application.

No additional information will be accepted after the application has been submitted.


Veteran's Preference Points apply only for initial appointment in the Classified Service.

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View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here.