Programs Admininstrator Health Information Service

Recruitment #210408-UNCE-137


Apply Directly to HR:
ODVA-Clinton Division
PO Box 1209 Clinton, OK 73601
580-331-2225 Phone

E-mail Resume to:
Nancy Burrow, HR Manager,

Health Information Services/Medical Records Manager


This leadership position is assigned responsibilities related to preparing, classifying and abstracting medical reports in the medical records unit and providing program oversight and supervision of technical and/or clerical personnel in a medical records unit at an Oklahoma Veterans Center.

The functions vary, but may include the following:

•Reviews medical records for completeness and accuracy and refers incomplete or inaccurate reports to appropriate staff for correction.
•Prepares statistical, case and other types of reports.
•Prepares materials and forms and gathers all pertinent information and data for admissions and discharges.
•Ensures all data is properly coded.
•Abstracts charts and other patient data in order to respond to requests for information on patients; may make determinations on what materials can legally be released.
•Assists in the development of medical records policies and procedures.
•Reviews existing policies and procedures to ensure they are in compliance with federal and state laws and agency rules, regulations and policies.
•Insures the security and confidentiality of patient medical records.
•May supply requested information to courts and other judicial inquires.
Knowledge, Skills and Abilities
knowledge of methods and techniques of medical records management; of applicable federal and state laws and agency and facility policies and procedures; of current classification systems; of report writing techniques; and of medical terminology.  Ability is required to maintain a medical records system; to review medical records for completeness and accuracy; to prepare reports; to develop and interpret statistics; to plan and direct the activities of a medical records unit; to develop and present instructional materials; to present information clearly and concisely; to establish and maintain effective working relationships with others; to supervise the work of others; and to manage a medical records system.

Education and Experience:
requirements at this level consist of accreditation with the American Health Information Management Association as a Registered Health Information Technician (RHIT) and two years of experience in the medical records field; or eligibility for registration with the American Health Information Management Association as a Registered Health Information Administrator (RHIA); or five years of experience working with patient records in a medical setting such as a hospital, state institution, medical clinic or a physician’s office.


Veteran’s preference points apply only for initial appointment in the classified service.