Secretary III

Recruitment #210401-E24C-I06

Introduction

This position is located in the Investigative Services Division at the Northeast Regional Office in Tulsa, OK.

MAJOR WORK DUTIES:
1. Reviews Investigative Activity Reports for grammatical errors and for compliance with the Investigative Case Management procedures.
2. Answers the regional telephone during regular business hours in a polite and professional manner; greets the public and attempts to resolve requests or provides direction to the appropriate authority. Receives initial telephonic requests for assistance from statutory requestors and promptly forwards said requests to the regional supervisor(s) for assignment. Takes detailed telephone messages for regional personnel on OSBI business related matters and promptly forwards said messages.
3. Works closely with regional supervisor to prepare prosecutorial reports, investigative reports, receipts, and other documents for dissemination by the imposed deadlines to statutory requestors and/or other statutorily authorized recipients according to OSBI policy and procedure and state statute.
4. Responsible for the organization, security, maintenance, and the confidentiality of records of the region to ensure accessibility to authorized persons upon request. Ensures the region maintains an adequate supply of office materials on hand; coordinates repairs of office equipment with internal and external sources; and other general office duties and assignments as requested.
5. Runs monthly queries through ACISS to ensure regional statistics are being captured and reported correctly.

Successful applicants must be willing to submit to a drug screen, polygraph examination, psychological evaluation (commissioned positions only), and a thorough background investigation.  Certain events automatically disqualify an applicant, such as, felony conviction; admission of an undetected crime that, if known, would have been a felony charge; failure to pay federal or state income tax; positive confirmed drug urine test; illegal use of a controlled substance within certain time frames.

BASIC PURPOSE

Positions in this job family are assigned responsibilities for performing confidential secretarial duties for an agency official or administrator.

LEVEL DESCRIPTORS

Level III:
At this level employees perform confidential secretarial work for the assistant administrator of a major service area; may direct the work of other technical/clerical employees.

MINIMUM QUALIFICATIONS

Level III:  
Education and Experience requirements at this level consist of five years of clerical office work, including two years as an office manager, executive assistant or as a confidential secretary, or an equivalent combination of education and experience.

NOTES

Please read instructions carefully and include all required documents when you submit your application.

No additional information will be accepted after the application has been submitted.