Contracting & Acquisitions Agent III

Recruitment #210223-F14C-03

Introduction

This position is located at Griffin Memorial Hospital in Norman, Oklahoma.

CONTRACTING/ACQUISITIONS AGENT III

Company Overview:

The Oklahoma Department of Mental Health and Substance Abuse Services (ODMHSAS) is responsible for providing services to Oklahomans who are affected by mental illness and substance abuse. ODMHSAS strives to provide persistent, incremental improvements in the quality and effectiveness of treatment which results in better recovery for more Oklahomans. Our state-operated facilities are commissioned to provide services that promote consumer empowerment, wellness, recovery, and integration in the community.

Griffin Memorial Hospital (GMH) is located in Norman, Oklahoma, and serves all 77 counties in Oklahoma as the Department of Mental Health and Substance Abuse Services (ODMHSAS) treatment center for adults. GMH provides community crisis stabilization and residential treatment for substance abuse and co-occurring mental health and trauma related conditions.

Griffin Memorial Hospital is committed to creating a nonviolent and trauma-informed culture through the seven (7) Sanctuary Commitments. Those Commitments are - Non-Violence, Emotional Intelligence, Social Learning, Shared Governance, Open Communication, Social Responsibility, and Commitment to Growth and Change.

Reasonable accommodation to individuals with disabilities may be provided upon request. EOE

Responsibilities:
The Contracting and Acquisitions Agent is assigned responsibilities involving the acquisition of goods and services for Griffin Memorial Hospital. Incumbent drafts and reviews specifications developed by other departments and determines method of acquisition. Highly proficient in Microsoft Excel, the incumbent maintains bidder lists, product, services and supplier information, and acquisition records. Conducts bidder conferences and bid openings; tabulates and evaluates bids; recommends awards; and mitigates disputes. Performs contract administration, including but not limited to, monitoring contractor compliance with contract specifications; monitoring contract expenditures, reviewing claims, and ensuring timely submission reports. This is the specialist level of this job family where employees are assigned independent responsibilities involving the acquisition of goods and services for an institution or agency.  This may include responsibility for completing all related actions concerning competitive bidding or negotiation; for evaluation of proposals; for analyses of products; for disapproval or termination of contracts; and for insuring compliance with all legal and regulatory requirements concerning contracting and purchasing.

Job Type/Salary:
Full-time, Monday - Friday from 8:00 a.m. to 5:00 p.m. at $41,218.39 annually.

Benefit Highlights:
• Generous benefit allowance to off-set insurance costs
• Flexible Spending Account
• 11 Paid Holidays
• 15 days of vacation and 15 days of sick leave the first year
• Retirement Savings Plan with a generous company match
• Employee Assistance Program
• Longevity Bonus for years of service

STATE EMPLOYEE INFORMATION

IF YOU ARE A CURRENT OR FORMER PERMANENT, CLASSIFIED STATE EMPLOYEE, PLEASE APPLY TO THE “INTERNAL JOBS” LISTING HERE. DO NOT APPLY VIA THIS RECRUITMENT.

BASIC PURPOSE

Positions in this job family are assigned responsibilities involving the acquisition of goods and services for an institution or agency.

LEVEL DESCRIPTORS

The Contracting and Acquisitions Agent job family consists of four levels which are distinguished by the level of complexity of specific job assignments, the extent of responsibility assigned for a specific task, the level of expertise required for the completion of assigned tasks, and the responsibility assigned for the supervision of others. 
 
Level III                                   
This is the specialist level of this job family where employees are assigned independent responsibilities involving the acquisition of goods and services for an institution or agency.  This may include responsibility for completing all related actions concerning competitive bidding or negotiation; for evaluation of proposals; for analyses of products; for disapproval or termination of contracts; and for insuring compliance with all legal and regulatory requirements concerning contracting and purchasing.

MINIMUM QUALIFICATIONS

Level III:

Requirements at this level consist of three years technical clerical work plus two (2) years of qualifying contracting and purchasing experience; or an equivalent combination of education and experience, substituting 30 semester hours for each required year of technical clerical work plus two (2) years of qualifying contracting and purchasing experience.


Note: 
There is no substitution allowed for the two (2) years of qualifying contracting and purchasing experience.
 
Experience should include the following procedures
sending out invitations to bid and making telephone bids, evaluating bids or telephone price quotes, awarding contracts and/or issuing purchase orders, working with users and understanding their needs and requirements and assuming the responsibility for the correct evaluation and determination of bids and proposals.

NOTES

Please read instructions carefully and include all required documents when you submit your application.

No additional information will be accepted after the application has been submitted.

Selection Plan

Scores based on:  100% Evaluation of Education and Experience listed on the supplemental questionnaire.

***NOTE:  Names of eligible applicants can be made available to State agencies upon their request, immediately following the closing date and time.