Vendor Registration Specialist

Recruitment #210218-UNCF-40

Introduction

A resume and cover letter must be submitted with your application.

The Office of Management and Enterprise Services (OMES) is dedicated to providing excellent service, expert guidance, and continuous improvement in support of our partners’ goals. We are a highly-qualified workforce committed to serve those who serve Oklahomans and make government run in the most efficient, innovative manner possible. Achieving this mission takes a collaborative, agile, respectful team with humble leaders who make a difference and get things done. 

For more information about OMES, please visit our website.  

OMES is seeking a full time Vendor Registration Specialist for Central Accounting & Reporting. This is an unclassified position in state government, located in Oklahoma City.  OMES offers a comprehensive Benefits Package, including a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents.  For more information about the benefit allowance [click here]. The annual salary for this position is up to $40,000 based on education and experience.

The purpose of this position is to process requests to add or update statewide vendor records, assist vendors with online registration functions, and provide information to vendors, state agencies and management as needed.

Position Responsibilities
• Process and execute daily vendor record update requests ensuring accuracy and compliance with state statutes, policy and procedures, as well as IRS federal reporting requirements.
• Analyze and interpret vendor registration data for accuracy and compliance, interpret issues, and communicate instructions for issue resolution.
• Process direct deposit enrollment request forms, ensuring vendor account information complies with statutory policy and procedures, and current NACHA electronic payment requirements.
• Deliver excellent customer service in the execution and management of incoming and outgoing communication with state agency personnel, suppliers and supply chain partners via email, fax and phone.
• Resolve OMES Service Desk requests by identifying issues, researching and identifying alternative solutions, and implementing solutions in a timely manner.

Physical Demands and Work Environment
This position works in a comfortable office setting with a computer for a large percentage of the work day. The noise level in the work environment is usually mild. Occasional travel may be required.

OMES is an Equal Opportunity Employer. Reasonable accommodation to individuals with disabilities may be provided upon request.

MINIMUM QUALIFICATIONS

Education and Experience
• An Associate degree in business, accounting, procurement, or a closely related field; or
• An equivalent combination of education and experience substituting one year of accounting or procurement experience for each year of the required degree.

Preference may be given to individuals with procurement, financial, and/or vendor date maintenance experience.

Prior Oracle PeopleSoft experience is preferred, but not required.

NOTES

Please read instructions carefully and include all required documents when you submit your application.

No additional information will be accepted after the application has been submitted.

Conclusion

Veteran’s preference points apply only for initial appointment in the classified service.