Projects Administrator

Recruitment #210120-UNCD-06

Introduction



APPLICATION INSTRUCTIONS:

Submit cover letter and resume to: applicants@tax.ok.gov

*Indicate which particular position you are applying for in the subject line of the email.

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Projects Administrator

Motor Vehicle Division

Salary:$65,000.04 annual

GENERAL FUNCTION
A Projects Administrator assists with organizing and controlling special projects through communicating risks, opportunities, and the current state of the project. Serves as a Liaison to Commissioners and provides updates at their weekly Commission meeting to present taxpayer waiver and settlement cases for consideration.

TYPICAL FUNCTIONS
The functions performed by employees in this job family will vary, but may include the following:

• Serves as Project Administrator for projects in accordance with applicable laws, rules, regulations and agency policy and procedures;

• Determines project need and establishes requirements;;

• Facilitates projects to help modernize the agency and Division;

• Establishes schedules and timeframes for each project;

• Leads project design meetings and notifies members of any changes that may be required or proposes improvements when necessary;

• Completes detailed weekly, monthly, or quarterly status reports, depending on the needs of each project;

• Directs project correspondences by preparing and reviewing project proposals, memos, meeting minutes and emails;

• Communicates with personnel to identify and define project requirements, scope and objectives;

• Manages project-related paperwork by ensuring all forms are submitted by their specific deadlines and all necessary materials are current, properly filed, and stored.

COMPLEXITY OF KNOWLEDGE, SKILLS, AND ABILITIES

• Knowledge of

o report writing;

o methods of project management;

o OTC policies and procedures.

Ability to

o Work independently and to coordinate a wide variety of activities;

o Communicate effectively both orally and in writing; Interpret and apply policies and procedures

o Translate knowledge of programs into practical guidelines.

Skill in

o Gathering and analyzing data;

o Planning, coordinating and evaluating the activities of multiple work units

o Good communication and interpersonal skills capable of maintaining strong relationships

o Strong organizational and multi-tasking skills

o Excellent analytical and problem solving abilities

o Team-management and leadership skills

o Document management and ability to use project management tools

o Attention to details even under pressure

o Time management skills with the ability to meet deadlines

MINIMUM QUALIFICATIONS

Education and Experience requirements at this level consist of:
· A Master’s degree in finance, business, public administration, or closely related field; PLUS one (1) year of professional–level supervisory, managerial, or administrative experience.

· OR an equivalent combination of education and experience, substituting 1 year of additional qualifying experience for each year of the required education.

SPECIAL REQUIREMENTS
Telework may be required based on the needs of the agency, division, and section. If applicable, applicant must be willing and able to BOTH work on-site and telework at an off-site location, generally in the applicant’s home. Applicant must have a secure internet connection and a dedicated telephone (landline) or smart phone device during scheduled working hours.

Employment with the Oklahoma Tax Commission offers benefits, which include medical, dental, life, disability and vision insurance, medical and health care reimbursement programs, retirement plan, deferred compensation plan, paid holidays, and longevity payments. Employees are provided a benefit allowance to spend toward their benefits. Employees earn three weeks annual and three weeks paid sick leave in the first year of employment.

The Oklahoma Tax Commission is an Equal Opportunity Employer. Reasonable accommodation to individuals with disabilities may be provided upon request.

All applicants must be legally authorized to work in the United States without visa sponsorship.

Conclusion

Veteran’s preference points apply only for initial appointment in the classified service.