Administrative Assistant

Office of General Counsel/PREA Compliance Unit

This is an unclassified position; selections will be made without the use of an interview committee per OP-110235 V.A.

Oklahoma Department of Corrections
Unclassified Job Descriptor
ADMINISTRATIVE ASSISTANT

Basic Purpose:
Positions in this job are assigned responsibilities for providing administrative support for division/region/unit directors of the agency.

Typical Functions:
*Develops and implements office support systems to include: processing and distribution of mail; records storage, retrieval, and retention; document production; dissemination of information; communications networking; equipment and supply inventory; equipment maintenance; and accounting and budgetary items.
*Organizes activities of the division/region/unit director’s office to include: screening calls and visitors, scheduling appointments, and tracking projects and deadlines.
*Prepares correspondence related to agency programs, policies, and procedures; provides information to internal and external customers regarding related programs.
*Enters and retrieves information using appropriate computer software or other data processing equipment and receives and reviews source documents; reviews data and makes routine corrections.
*May assist with locating, assembling, collating, editing, and summarizing materials, information, and data for the agency.
*May supervise clerical or subordinate support staff.

Knowledge, Skills, and Abilities:
Knowledge of spelling, punctuation, and business English; of business mathematics; of modern office methods and procedures; of the maintenance of complex records; and of the major policies and procedures governing assigned programs. Ability to establish and maintain effective working relationships; to handle confidential work; to interpret and handle routine matters in accordance with department policy; and to follow oral and written instructions.

Education and Experience:

Statutorily Required: N/A

Minimum Qualifications:
Five (5) years experience providing advanced clerical and administrative support for a mid to upper level manager in a large organization; up to three (3) years of college level coursework may be substituted for the required experience.

Job Code: 4952 DOC Pay Grade: 7 Statutory Reference: 74 O.S. § 840-5.5 or 5.11 Effective Date: 06-27-17

Please read instructions carefully and include all required documents when you submit your application.

No additional information will be accepted after the application has been submitted.

Veteran's Preference Points apply only for initial appointment in the Classified Service.