Administrative Assistant II

Recruitment #210115-E17B-I02



The Oklahoma State Department of Health (OSDH) is committed to providing quality health services to Oklahoma citizens.  The mission of the Department of Health is to promote, protect and improve the health of all Oklahomans through strategies that focus on preventing disease and injuries.

OSDH is seeking a full time Administrative Assistant II providing support to Screening & Special Services. This classified position (PIN# 34003459) is in state government, located in Oklahoma City, OK. OSDH offers a comprehensive Benefits Package, including a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependentsFor more information about the benefit allowance [click here]. The annual salary for this position is up to $37,807.00, based on education and experience.

Position Description:
This position provides administrative support at a high level of complexity to the Oklahoma Newborn Hearing Screening Program (NHSP). The personnel within this position will be responsible for document production and management through a variety of manual or technological processes. This may include entering high volumes of individual patient hearing screening data into proprietary software and generating initial case management tasks; examine, check, and verify data entry and other documentation for completeness, appropriateness, adequacy, and conformity preparing correspondence, reports or other documents; maintaining various filing systems, including computer records of various activities; assisting agency customers, including families of infants, with inquiries or problems concerning newborn hearing screening related issues; and similar duties. This personnel will assist professional staff with case management needs for children who did not pass the hearing screening or need follow-up testing due to risk factors for hearing loss. This individual will work with the Oklahoma Newborn (Bloodspot) Screening program, hospital personnel, hospital outsourced vendors, midwives, county clinicians, private entities, and other agencies relating to hearing testing and follow-up. This individual will also assist with hearing screening equipment calibration and exchanges with local county health departments.


Physical Demands and Work Environment
Work is typically performed in an office setting with a climate controlled settings and exposure to moderate noise level. While performing the duties of the job, employee is required to talk, stand, walk, and reach with hands and arms.  This position requires long period of sitting and daily use of computer and phone. Personnel will help with the exchange of county health department hearing screening equipment weighing 5-10 pounds.



Positions in this job family are assigned responsibilities for providing administrative support for program areas and support functions, or serve as an assistant to, or provide administrative support to an administrator or an official.  This may include supervising an administrative or clerical unit, responsibility for an administration program providing various services to agency customers, and similar duties and responsibilities.  It may also include responsibility for supervising an assigned staff of administrative technicians in performing duties involving the processing of applications for various types of permits or licenses, maintaining various records, preparing correspondence or other materials, and similar activities.


The Administrative Assistant job family consists of two levels, which are distinguished, based on the level of complexity of specific job assignments, the extent of responsibility assigned, and the level of expertise required for the completion of assigned projects.

Level II:    
At this level duties and responsibilities will be at all levels of complexity.  Employees will coordinate activities both internal and external to the organization or program and may supervise others in performing various administrative duties or other activities.


Level II:  
Education and Experience requirements at this level consist of five years of technical clerical office work or an equivalent combination of education and experience.



If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of interview. 

All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship.


Please read instructions carefully and include all required documents when you submit your application. No additional information will be accepted after the application has been submitted.

Selection Plan

Scores based on:  100% Evaluation of Education and Experience listed on the supplemental questionnaire.

***NOTE:  Names of eligible applicants can be made available to State agencies upon their request, immediately following the closing date and time.