Administrative Assistant II

Recruitment #210112-E17B-I01

Introduction

 

The Oklahoma State Department of Health (OSDH) is committed to providing quality health services to Oklahoma citizens.  The mission of the Department of Health is to promote, protect and improve the health of all Oklahomans through strategies that focus on preventing disease and injuries.

OSDH is seeking a full time Administrative Assistant II providing support to the Osage County Health Department. This is a classified position (PIN#34001254) in state government, located in the Pawhuska and Skiatook, OK offices. OSDH offers a comprehensive Benefits Package, including a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependentsFor more information about the benefit allowance [click here]. The annual salary for this position is up to $41,587.70, based on education and experience.

Position Description:
This position supervises the daily administrative operations of the county health department.  Positions in this job family are assigned responsibilities for providing administrative support for program areas and support functions, or serve as an assistant to, or provide administrative support to a Regional Director or an official. Responsibility for an administration program providing various services to agency customers, and similar duties and responsibilities  Duties include, but are not limited to:  Supervision of clerical staff in performing duties involving the processing of applications for various types of permits or license, maintaining various records, preparing correspondence or other materials, and similar duties; daily, weekly and monthly financial reports; daily deposits; monitors and processes all applicable processes to ensure all financial records and guidelines are maintained and followed in accordance with established policy and procedures; serve as the liaison between the county health department and county officials: This position will also be fluent in the operations of frontline services and will cover those duties in the absence of frontline staff along with  coordination of clinical services.  Duties will include but are not limited to: checking in clients and verifying information for WIC, Title X, STD, Immunization, verifying Medicaid status as well as taking Medicaid applications; issuing WIC benefits; scheduling appointments as appropriate. 

Physical Demands and Work Environment
Work is typically performed in an office setting with a climate controlled settings and exposure to moderate noise level. While performing the duties of the job, employee is required to talk, stand, walk, and reach with hands and arms.  This position requires long period of sitting and daily use of computer and phone. Applicant must be willing to perform all job-related travel associated with this position.  A valid driver’s license is required.

BASIC PURPOSE

Positions in this job family are assigned responsibilities for providing administrative support for program areas and support functions, or serve as an assistant to, or provide administrative support to an administrator or an official.  This may include supervising an administrative or clerical unit, responsibility for an administration program providing various services to agency customers, and similar duties and responsibilities.  It may also include responsibility for supervising an assigned staff of administrative technicians in performing duties involving the processing of applications for various types of permits or licenses, maintaining various records, preparing correspondence or other materials, and similar activities.

LEVEL DESCRIPTORS

The Administrative Assistant job family consists of two levels, which are distinguished, based on the level of complexity of specific job assignments, the extent of responsibility assigned, and the level of expertise required for the completion of assigned projects.

Level II:    
At this level duties and responsibilities will be at all levels of complexity.  Employees will coordinate activities both internal and external to the organization or program and may supervise others in performing various administrative duties or other activities.

MINIMUM QUALIFICATIONS

Level II:  
Education and Experience requirements at this level consist of five years of technical clerical office work or an equivalent combination of education and experience.

NOTES

NOTES/REQUIREMENTS:

If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of interview. 

All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship.

FOR ADDITIONAL INFORMATION ABOUT WORKING AT THE OKLAHOMA STATE DEPARTMENT OF HEALTH CLICK HERE

Please read instructions carefully and include all required documents when you submit your application. No additional information will be accepted after the application has been submitted.

Selection Plan

Scores based on:  100% Evaluation of Education and Experience listed on the supplemental questionnaire.

***NOTE:  Names of eligible applicants can be made available to State agencies upon their request, immediately following the closing date and time.