Executive Assistant

Recruitment #200724-UNCE-257

Introduction

  

A resume and cover letter must be submitted along with your application.

The Office of Management and Enterprise Services (OMES) is dedicated to providing excellent service, expert guidance, and continuous improvement in support of our partners’ goals. We are a highly-qualified workforce committed to serve those who serve Oklahomans and make government run in the most efficient, innovative manner possible. Achieving this mission takes a collaborative, agile, respectful team with humble leaders who make a difference and get things done. 

For more information about OMES, please visit our website.   

OMES is seeking a full time Executive Assistant. This is an unclassified position in state government, located in Oklahoma City.  OMES offers a comprehensive Benefits Package, including a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents.  For more information about the benefit allowance [click here]. The annual salary for this position is up to $50,000 based on education and experience.

The Executive Assistant is responsible for providing administrative and technical clerical support for the State Purchasing Director and Senior Staff members.

Position Responsibilities
• Creates general correspondences and agency memos. Performs desktop publishing and creates and develops presentations as requested.
• Creates and maintains confidential and complex files and spreadsheets for the Director and senior staff.
• Prepares reports by collecting and analyzing various types of information.
• Drafts written responses or replies by phone or e-mail when necessary. Responds to regularly occurring requests for information.
• Acts as a liaison with other divisions and outside agencies, including high-level staff such as Agency Directors and Consultants. Handles confidential and non-routine information and explains policies, department rules, regulations and laws when necessary.
• Processes invoices, payments, purchase orders and other fiscal duties as assigned.
• Represents the department, agency, supervising official, or program area at meetings, conferences, or civic organizations.

Physical Demands and Work Environment
This position works in a comfortable office setting with a computer for a large percentage of the work day. The noise level in the work environment is usually mild.  Occasional travel may be required.

MINIMUM QUALIFICATIONS

•Bachelor’s degree in Public or Business Administration or closely related field and 2 years of experience in a secretarial, clerical or office assistant position.
•An equivalent combination of education and experience may be substituted in lieu of a degree.

NOTES

Please read instructions carefully and include all required documents when you submit your application.

No additional information will be accepted after the application has been submitted.

Conclusion

Veteran’s preference points apply only for initial appointment in the classified service.