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Accounting Assistant

Recruitment #180829-UNCD-87

Introduction


  
 

APPLICATION INSTRUCTIONS:

Must apply online

Must apply online using Department application. Contact the Human Resource Office with questions:
Oklahoma Department of Wildlife Conservation,
2145 NE 36th Street.,
Oklahoma City, OK 73111
(405) 521-4640.

Full time employees must submit a Letter of Application to the Human Resource Office. 

Please attach a transcript to your application; your application will not be considered without an attached transcript.  (Mailed or faxed copies are not accepted) 

Applications will be reviewed and the best qualified candidates will be invited for an interview.

All applicants tentatively selected for this position will be required to submit to a background check and a urinalysis to screen for illegal drug use before appointment. Appointment to this position will be contingent upon a negative drug test result.

Must be a U. S. Citizen or Alien authorized to work in the United States. 

A list of current openings can be found on the Department website at www.wildlifedepartment.com

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Position:  Accounting Assistant

Salary:  $30,198.00 /Yearly*
*Salary commensurate with experience and education.

Division:  Administration

Location:  Central Office, 2100 NE 37th Street, Oklahoma City, OK  73111

Summary of Essential Job Duties:
Under the direct supervision of the Accounting Supervisor, assist in the preparation of financial reports and forms, ascertaining that all are verified and compiled on a predetermined schedule.  Process accounts payable, accounts receivable, travel, purchasing, and budgeting.  Handle and prepare correspondence and telephone inquiries pertaining to financial matters. Will serve as the travel coordinator for the agency. Answer questions regarding department finances by phone and in person.  Work all jobs in the Division when the regular employee is on leave or as need arises.  Job requires a high degree of accuracy.  

Job Duties:
Maintain a standard P-card. Make routine purchases for section according to Oklahoma state law.

Assist in the preparation of financial reports and forms, ascertaining that all are verified and compiled on a predetermined schedule.

Responsible for requisitioning administration’s purchase orders and maintaining budgets and preparing claims for processing.

Verify that accounts payable and travel claims from the Divisions are within state law and Department policy and maintain files on all claims, both paid and unpaid. 

EDT (electronic data transfer) claims to the Office of State Finance for pre-audit. 

Process payments to vendors and update vendor files.

Run daily validation sheets from money received in mailroom, verify the balance and distribute to the divisions.  Maintain revenue transfers from divisions.

Maintain inventory additions and deletions.

Handle and prepare correspondence and telephone inquiries pertaining to financial matters.  Answer questions regarding department finances by phone and in person.

Responsible for ensuring accounting integrity is maintained.

Will serve as the travel coordinator for the agency. Includes booking air travel and hotel reservations for department employees using a purchase card. 

Work all jobs in the Accounting Section when the regular employee is on leave or as need arises.  May be required to perform other duties as assigned by the accounting supervisor.

Must have the ability to:
• Lift and carry materials up to 40 pounds.
• Establish and maintain effective working relationships, work independently, and be professional and courteous with the public, employees, and other agencies.
• Communicate clearly and effectively in public speaking situations and be able to express oneself clearly and concisely in writing.
• Use personal computer and various office equipment.

Requirements:

Education:  
High school diploma, and two (2) years formal training in business or accounting. Four (4) years State of Oklahoma accounting or purchasing experience may substitute for the two years formal training required bringing the total required experience to six (6) years. If listing education above high school diploma, please attach a copy of certificate or official transcript. 

Experience
Requires two (2) years’ experience in clerical office work, including one (1) year bookkeeping/accounting plus four (4) years if substituting for education requirement.

Knowledge and Skills: 
Must be able to operate the following equipment:   personal computer, calculator, fax machine, copy machine, telephone, and various other office equipment.  Must have working knowledge of Windows, utilizing word processing and Excel spreadsheets or similar applications.  Prefer PeopleSoft experience and state purchase card experience.

NOTES

Please read instructions carefully and include all required documents when you submit your application.

No additional information will be accepted after the application has been submitted.

Conclusion

Veteran's Preference Points Apply only for initial appointment in the Classified Service.



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