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Contracting & Acquisitions Agent III

Recruitment #180607-F14C-I04

Introduction

ODOT Employees Only

Procurement Division

This position may be under filled at a Level I or II.

Hiring Rate:
Level I
   $34,761.90 - $$36,500
Level II  $39,523.81 - 41,500
Level III $43,619.05 - $45,800

•Coordinates all procurement and requisition activities for the acquisition of goods and services to include Statewide Contract Releases, Bids and Contracts. 
•Audits monthly P-Card statements to assure compliance with ODOT Purchasing and State Purchasing guidelines.
•Maintains complete acquisition files in accordance with Procurement Division guidelines.

Preference may be given to applicants currently taking the CPO Course or an active certified CPO and individuals with PeopleSoft experience.

The Oklahoma Department of Transportation (ODOT) ensures that no person or groups of persons shall, on the grounds of race, color, sex, religion, national origin, age, disability, retaliation or genetic information, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any and all programs, services, or activities including all employment practices. To request an accommodation, please contact the ADA/504/508 Coordinator at 405-521-4140 or the Oklahoma Relay Service at 1-800-722-0353.

BASIC PURPOSE

Positions in this job family are assigned responsibilities involving the acquisition of goods and services for an institution or agency.

LEVEL DESCRIPTORS

The Contracting and Acquisitions Agent job family consists of four levels which are distinguished by the level of complexity of specific job assignments, the extent of responsibility assigned for a specific task, the level of expertise required for the completion of assigned tasks, and the responsibility assigned for the supervision of others. 
 
Level I                                   
This is the basic level of this job family where employees are assigned responsibilities for beginning level professional and technical work related to contracting and the procurement of goods and services for an institution or agency.  Responsibilities may include reviewing and processing requisitions, making recommendations concerning purchases, preparing bid specifications, contracts and requisitions, and maintaining files.

Level II                                  
This is the career level where employees perform responsible professional and technical work at the full performance level involving the contracting and procurement of goods and services for a state agency or institution.  Responsibilities consist of a variety of technical and administrative tasks of a general nature related to the solicitation and review of bids, evaluation of products and services, preparing contracts, and the development of standard specifications and requisitions for products and services. As well as serving as liaison to various vendors and advising agency personnel on the provisions of the Central Purchasing Act and rules and regulations related to contracting and purchasing.

Level III                                   
This is the specialist level of this job family where employees are assigned independent responsibilities involving the acquisition of goods and services for an institution or agency.  This may include responsibility for completing all related actions concerning competitive bidding or negotiation; for evaluation of proposals; for analyses of products; for disapproval or termination of contracts; and for insuring compliance with all legal and regulatory requirements concerning contracting and purchasing.

MINIMUM QUALIFICATIONS

Level I:
Education and Experience requirements at this level consist of three years technical clerical work; or an equivalent combination of education and experience.

Level II:
Education and Experience requirements at this level consist of those identified in Level I plus one year of experience involving contracting and purchasing.
 
NOTE:  Experience should include the following procedures:  sending out invitations to bid and making telephone bids, evaluating bids or telephone price quotes, awarding contracts and/or issuing purchase orders, working with users and understanding their needs and requirements and assuming the responsibility for the correct evaluation and determination of bids and proposals. 


Level III:
Education and Experience requirements at this level consist of those identified in Level II plus one additional year of qualifying contracting and purchasing experience. 

NOTES

Please read instructions carefully and include all required documents when you submit your application.

No additional information will be accepted after the application has been submitted.



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