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Administrative Assistant II

Recruitment #180604-E17B-I21

Introduction

Position location: MSD - Human Resources, Oklahoma City

Essential Functions:
Position will provide clerical assistance for the various program areas within the Human Resources Unit; receives visitors to the unit; answers the telephone, takes messages and/or provides requested information to callers; opens, sorts and distributes mail for the Human Resources Unit; scans correspondence and documents into the electronic office and personnel files. Examines and verifies personnel reports and other documents for completeness and conformity to established requirements. Maintains physical custody of the State P-card and insuring purchases made with the card conform to the requirements set forth by the P-Card Administrator. Provides assistance to the Personnel section with job announcements, freeze exception report to the Cabinet secretary and establishes new employee personnel files. Reviews PMPs for completeness and accuracy prior to scanning. Prepares and issues picture ID badges to new and current employees with the appropriate level of access for use with the building security.

Applicant must be willing to perform all job related travel.

Probationary period (or trial period if applicable) is required.

Background Check:
The Department of Rehabilitation Services will conduct a criminal background check on new hires as part of an offer of employment that is made contingent upon a successful criminal background check.

STATE EMPLOYEE INFORMATION

Method of Application:
ALL SOURCES – Applicants, without previous classified state service, those that are in the unclassified status OR currently in probationary status, must apply through the Office of Management and Enterprise Services OKJOBS on-line External Listings applicant system (www.jobaps.com/ok/). 

Current State of Oklahoma employees with permanent status in the classified service, or those having reinstatement rights must apply through the Office of Management and Enterprise Services OKJOBS on-line Internal Listings applicant system (www.jobaps.com/OK/promo.asp).

If you have any questions regarding this position or the application process, contact Michelle Marston at (405) 951-3454.

An Equal Opportunity Employer

BASIC PURPOSE

Positions in this job family are assigned responsibilities for providing administrative support for program areas and support functions, or serve as an assistant to, or provide administrative support to an administrator or an official.  This may include supervising an administrative or clerical unit, responsibility for an administration program providing various services to agency customers, and similar duties and responsibilities.  It may also include responsibility for supervising an assigned staff of administrative technicians in performing duties involving the processing of applications for various types of permits or licenses, maintaining various records, preparing correspondence or other materials, and similar activities.

LEVEL DESCRIPTORS

The Administrative Assistant job family consists of two levels, which are distinguished, based on the level of complexity of specific job assignments, the extent of responsibility assigned, and the level of expertise required for the completion of assigned projects.

Level  I:    
This is the career level where duties and responsibilities will be performed at all levels of complexity.  Employees may supervise others.

Level II:    
At this level duties and responsibilities will be at all levels of complexity.  Employees will coordinate activities both internal and external to the organization or program and may supervise others in performing various administrative duties or other activities.

 

MINIMUM QUALIFICATIONS

Level I:  
Education and Experience requirements at this level consist of four years of technical clerical office work or an equivalent combination of education and experience.

Level II:   
Education and Experience requirements at this level consist of those identified in Level I plus one year of additional qualifying experience.

NOTES

Please read instructions carefully and include all required documents when you submit your application.

No additional information will be accepted after the application has been submitted.



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