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Mechanical Systems and BCS Operations Manager

Recruitment #180313-UNCF-21

Introduction

APPLICATION INSTRUCTIONS:


How to Apply:
  On board state employees with the Oklahoma Military Department: 

Contact Shaleen Varner at
Shaleen.l.varner.nfg@mail.mil
or Phone: 405-228-5639. 

All other applicants follow online process below.
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This position is located at 3515 Military Circle, Oklahoma City, OK 73111.

Benefits: 
This is a full-time unclassified state position with full state retirement and insurance benefits, including paid health, dental, life, and disability insurance for the employee. The employee receives a benefit allowance to assist with the insurance cost.  Annual leave of 10-hours per month and sick leave of 10-hours per month begin accruing immediately.

Basic Purpose: 
This position assumes the responsibility for planning, coordinating and directing overall activities related to the maintenance, repair and replacement of mechanical systems and controls. Duties will include scheduling regular and routine preventative maintenance activities; developing and maintaining a long-range capital replacement plan; managing mechanical, lighting and control system projects and services; performing mid-level programming changes, scheduling occupied/unoccupied hours and set-points; operating lighting controls and energy management systems; implementing policies and procedures to increase the overall efficiency and effectiveness of contractors and technicians; opening and closing work orders; and tracking and managing expenditures. This position requires review and oversight of inter-agency paperwork to ensure that it is accomplished timely and accurately in accordance with agency standards.

Essential Functions:
• Provide management and oversight for mechanical and building control systems; assure projects are completed on-time and to agency specifications and standards; and provide coordination between contractors and FMB technicians and managers.
• Coordinate appropriate and timely response to facility work requests; schedule regular and routine preventative maintenance visits for each site; authorize repair by replacement of equipment based on the following criteria: repair costs exceed 50% of replacement costs, service life of existing equipment has been reached, and higher-efficiency standards of new equipment provide < 10-year payback.
• Open and close work orders; verify accuracy of pay apps and invoices. Input and retrieve information form the PRIDE database; and track contract service dollars, p-card purchases, purchase orders and other expenditures.
• Maintain the agency’s control system and graphical user interface; establish and monitor alarms, trends and schedules; program control points and devices and perform other mid-level programming changes to the system, as necessary, to assure proper calibration and system performance.
• Conduct inspections of mechanical and control equipment; determine requirements for maintenance or replacement projects; prepare cost estimates on replacement projects and service calls requiring labor and materials; schedule work crews; inspect work in progress for code compliance; evaluate bids; and review plans and construction documents.
• Maintain a clean and well organized office and vehicle; project files, work orders, contract documents, pay apps, invoices, etc. should be properly filed and readily accessible; databases should be accurate and up-to-date to within 24 hours of each transaction; and tools, materials and equipment should be inventoried and on hand, as necessary, to respond to regular and/or emergency maintenance and calibration of the various system components.
• Develop and implement various policy and procedures; ensure compliance with laws, rules and regulations; prepare routine and special reports; keep current with new technology by attending training classes and seminars relevant to the mechanical and control field; and attend branch meetings and brief attendees as required.
• Responsible for timely and accurate submission of work orders, expenditures and reports; required to reconcile P-card statements, and submit receipts with valid work order numbers.
• Demonstrate a clear understanding that customer service is part of an overall approach to improving and enhancing the level of customer satisfaction; and exhibit a sincere and positive attitude towards getting things done and meeting the customers’ expectation.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
 
Knowledge, Skills and Abilities:
Required at this level include knowledge of the principles and practices of management and organization; of supervisory principles and practices; of Excel, PRIDE, and other financial and resource tracking software; of the maintenance and repair of mechanical, control and electrical systems, such as heating and air-conditioning systems, chillers, boilers, heat-pumps, air-handling units, generators, and renewable electrical power and distribution systems; and of mechanical, fuel and gas codes.  Ability is required to supervise skilled workers; to analyze maintenance needs; to set priorities for crews of workers; to communicate effectively, both orally and in writing; and to establish and maintain effective working relationships with others.

Education and Experience:
Requirements at this level consist of a bachelor’s degree in electrical or mechanical engineering; or an equivalent combination of education and experience in one of the above areas, substituting one year of technical experience in the mechanical, electrical, network communication field for one year of post-secondary education.

Licenses/Certificates required:  
A licensed mechanical contractor is preferred or be able to obtain a mechanical contractor license within the first 12 months of employment

Physical Requirements: 
• Ability to lift/carry a minimum of 40 pounds.
• Ability to stand for long periods of time.
• Ability to climb ladders.
• Ability to work in various adverse weather conditions.

Conditions of Employment:
• Unclassified service as an employee at will.
• Contingent on a favorable NCIC/OSBI background check.
• Contingent on passing a pre-employment drug & alcohol screening.
• T1 Security Clearance (eligibility for national security positions shall be granted only to persons who are U.S. citizens)
• FLSA Non-exempt status.
• Mechanical contractor license or obtain a mechanical contractor license within 12 months of employment
• Considered essential personnel (work during inclement weather)
• Available to work if called in due to an emergency.
• Available to work comp time and weekends when required.
• Must maintain a valid driver’s license.
• Tobacco and Vape free environment

Notes: 
This position is located at 3515 Military Circle, Oklahoma City, OK 73111.

Employment eligibility verified through e-Verify (Homeland Security), and a National Agency Check for positions that require computer access. 

Travel may be required at the expense of the employee to be reimbursed within 45 days of travel.

THE STATE OF OKLAHOMA IS AN EQUAL OPPORTUNITY EMPLOYER.

State of Oklahoma properties are smoke-free and vape-free therefore, the use of any and all tobacco products including, but not limited to, cigarettes, pipes, smokeless tobacco, other tobacco product, electronic cigarettes/vaping devices or any other product packaged for smoking or the simulation of smoking (regardless of nicotine content) is prohibited on all state properties.

Conclusion

Veteran’s preference points apply only for initial appointment in the classified service.



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