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Human Capital Management
#200212-E17B-05


Supplemental Questionnaire

Last Name First Name
 
 

Five years of technical clerical office experience or an equivalent combination of education and experience is required to qualify for this job family level. Please consider your experience carefully as you answer the following questions.

NOTE: The following tasks do NOT qualify as technical clerical office experience:

  • Entering data in a computer program such as MS Excel or MS Access
  • Answering phones
  • Operating a photocopier
  • Handling mail
  • Scanning
  • Faxing
  • Typing forms or letters

 Technical clerical office experience includes at least three of the following tasks performed on a regular basis:

  • Providing personal, confidential secretarial services for first-level or mid-level managers
  • Typing complex reports
  • Composing and typing correspondence
  • Transcribing recordings
  • Bookkeeping of financial records of expenditures and income using software such as Excel or QuickBooks
  • Making travel arrangements
  • Processing payroll
  • Making independent decisions

Substituting education for experience: 30 semester hours = 1 year of experience, 60 semester hours = 2 years of experience, etc.

 Please check one of the following four options that best describes your level of education and experience.

I have completed 150 semester hours from a college or university.
I have five years of experience performing technical clerical office work that includes at least three of the above tasks performed as a regular part of my job for five years.
I have a total of five years of an equivalent combination of education and experience as described above that includes performing at least three of the tasks on a regular basis.
My education and/or experience does not reach the level of any of the three options above. I understand that I do not meet the education/experience requirements to compete for this job posting.

 
STOP! You have completed the required screening questions for this Job Family.  Please verify you meet the education and experience requirements listed in the job bulletin before completing the following supplemental questionnaire. The questions below will be used for scoring in lieu of a written exam.

1.

What experience do you have training other staff?

I have supervised others performing this task.
I have performed this task independently as a regular part of my job.
I have performed this task under supervision as a regular part of my job.
I am familiar with this task or have received some training on it.
I have no experience with this task.
 

Please list the employer and job title where you gained your experience as indicated in the response above.  If you indicated "no experience", then please type N/A below. 

2.

What experience do you have facilitating meetings?

I have supervised others performing this task.
I have performed this task independently as a regular part of my job.
I have performed this task under supervision as a regular part of my job.
I am familiar with this task or have received some training on it.
I have no experience with this task.
 

Please list the employer and job title where you gained your experience as indicated in the response above.  If you indicated "no experience", then please type N/A below. 

3.

What experience do you have assigning projects to staff?

I have supervised others performing this task.
I have performed this task independently as a regular part of my job.
I have performed this task under supervision as a regular part of my job.
I am familiar with this task or have received some training on it.
I have no experience with this task.
 
Please list the employer and job title where you gained your experience as indicated in the response above.  If you indicated "no experience", then please type N/A below. 
4.

What experience do you have developing and implementing operational procedures?

I have supervised others performing this task.
I have performed this task independently as a regular part of my job.
I have performed this task under supervision as a regular part of my job.
I am familiar with this task or have received some training on it.
I have no experience with this task.
 

Please list the employer and job title where you gained your experience as indicated in the response above.  If you indicated "no experience", then please type N/A below. 

5.

What experience do you have initiating correspondence requiring knowledge of organizational or program procedures and policies?  (Examples of correspondence could include internal and external memos, letters, and e-mails.)

I have supervised others performing this task.
I have performed this task independently as a regular part of my job.
I have performed this task under supervision as a regular part of my job.
I am familiar with this task or have received some training on it.
I have no experience with this task.
 

Please list the employer and job title where you gained your experience as indicated in the response above.  If you indicated "no experience", then please type N/A below. 

6.

What experience do you have developing and maintaining confidential or complex files?

I have supervised others performing this task.
I have performed this task independently as a regular part of my job.
I have performed this task under supervision as a regular part of my job.
I am familiar with this task or have received some training on it.
I have no experience with this task.
 
Please list the employer and job title where you gained your experience as indicated in the response above.  If you indicated "no experience", then please type N/A below. 
7.

What experience do you have interpreting and advising internal and external customers on departmental or program rules, regulations, or laws?

I have supervised others performing this task.
I have performed this task independently as a regular part of my job.
I have performed this task under supervision as a regular part of my job.
I am familiar with this task or have received some training on it.
I have no experience with this task.
 
Please list the employer and job title where you gained your experience as indicated in the response above.  If you indicated "no experience", then please type N/A below. 
8.

What experience do you have preparing invoices and payments of claims, requisitions, and purchase orders?

I have supervised others performing this task.
I have performed this task independently as a regular part of my job.
I have performed this task under supervision as a regular part of my job.
I am familiar with this task or have received some training on it.
I have no experience with this task.
 

Please list the employer and job title where you gained your experience as indicated in the response above.  If you indicated "no experience", then please type N/A below. 

9.

What experience do you have supervising subordinate staff?

I have performed this task independently as a regular part of my job.
I have performed this task under supervision as a regular part of my job.
I am familiar with this task or have received some training on it.
I have no experience with this task.
 
Please list the employer and job title where you gained your experience as indicated in the response above.  If you indicated "no experience", then please type N/A below. 
10.

What experience do you have representing organizations, supervisors, or program area at meetings, conferences, or civic organizations?

I have supervised others performing this task.
I have performed this task independently as a regular part of my job.
I have performed this task under supervision as a regular part of my job.
I am familiar with this task or have received some training on it.
I have no experience with this task.
 
Please list the employer and job title where you gained your experience as indicated in the response above.  If you indicated "no experience", then please type N/A below. 
11.

What experience do you have coordinating activities with internal and external customers?  (Examples of activities include expos, luncheons, or meetings.)

I have supervised others performing this task.
I have performed this task independently as a regular part of my job.
I have performed this task under supervision as a regular part of my job.
I am familiar with this task or have received some training on it.
I have no experience with this task.
 
Please list the employer and job title where you gained your experience as indicated in the response above.  If you indicated "no experience", then please type N/A below. 
12.

What experience do you have establishing educational or training programs?

I have supervised others performing this task.
I have performed this task independently as a regular part of my job.
I have performed this task under supervision as a regular part of my job.
I am familiar with this task or have received some training on it.
I have no experience with this task.
 
Please list the employer and job title where you gained your experience as indicated in the response above.  If you indicated "no experience", then please type N/A below. 
13.

What experience do you have interviewing and routing callers, arranging appointments, and taking detailed messages?

I have supervised others performing this task.
I have performed this task independently as a regular part of my job.
I have performed this task under supervision as a regular part of my job.
I am familiar with this task or have received some training on it.
I have no experience with this task.
 
Please list the employer and job title where you gained your experience as indicated in the response above.  If you indicated "no experience", then please type N/A below. 
14.

What experience do you have entering and retrieving information using a personal computer or other data processing equipment?

I have supervised others performing this task.
I have performed this task independently as a regular part of my job.
I have performed this task under supervision as a regular part of my job.
I am familiar with this task or have received some training on it.
I have no experience with this task.
 
Please list the employer and job title where you gained your experience as indicated in the response above.  If you indicated "no experience", then please type N/A below. 
15.

What experience do you have reviewing data and making routine corrections?

I have supervised others performing this task.
I have performed this task independently as a regular part of my job.
I have performed this task under supervision as a regular part of my job.
I am familiar with this task or have received some training on it.
I have no experience with this task.
 
Please list the employer and job title where you gained your experience as indicated in the response above.  If you indicated "no experience", then please type N/A below. 
16.

What experience do you have handling multiple tasks simultaneously?

I have supervised others performing this task.
I have performed this task independently as a regular part of my job.
I have performed this task under supervision as a regular part of my job.
I am familiar with this task or have received some training on it.
I have no experience with this task.
 
Please list the employer and job title where you gained your experience as indicated in the response above.  If you indicated "no experience", then please type N/A below. 
17.

Please check all of the following office equipment you can operate proficiently.

multi-line telephone system
copier/scanner
printer
fax machine
ten-key number pad
audio visual equipment
I have no experience with any of the above.
 
Please list the employer and job title where you gained your experience as indicated in the response above.  If you indicated "no experience", then please type N/A below. 
18.

Please check all of the following software you have experience using.

Microsoft Word or similar word processing software
Microsoft Excel or similar spreadsheet software
Microsoft PowerPoint or similar presentation software
Microsoft Access or similar database software
Microsoft Outlook or similar e-mail program
I have no experience with any of the above.
 

Please list the employer and job title where you gained your experience as indicated in the response above. If you indicated "no experience", then please type N/A below.


 

Please make sure that you attach all requested documents to your application, if requested.  Resumes should be attached to the "Resume" tab and any other requested documents to the "Other" tab.