Administrative Technician IV

Recruitment #200623-E16D-06

Introduction

 

 

The Oklahoma State Department of Health (OSDH) is committed to providing quality health services to Oklahoma citizens.  The mission of the Department of Health is to promote, protect and improve the health of all Oklahomans through strategies that focus on preventing disease and injuries.

OSDH is seeking a full time Administrative Technician IV providing support to the Garfield County Health Department. This is a classified position (PIN#34001677) in state government, located in Enid, OK. OSDH offers a comprehensive Benefits Packetincluding a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependentsFor more information about the benefit allowance [click here].The annual salary for this position is up to $37,644.20, based on education and experience.

Position Description:
The functions within this job family will vary by level, but may include the following:
•Maintains a variety of records such as perpetual inventories of supplies and materials, and statements of expenditures; reconciles departmental records with central records; prepares correspondence, forms and reports.
•Initiates and handles correspondence relating to a special field or program in regards to agency or program rules, policies, procedures, or requirements.
•Performs a variety of sorting and filing tasks; answers the phone, takes messages, and disseminates information; opens, sorts, distributes, collects, and delivers mail; performs a number of tasks such as posting and recording data.
•Produces documents of various levels of complexity, ranging from plain copy typing to the manipulation of data to create complex presentations.
•Enters and retrieves information using personal computer or other data processing equipment, and receives and reviews coded and uncoded source documents; proofs previously entered data and makes routine corrections.
•Examines, checks, and verifies reports and other documents for completeness, appropriateness, adequacy, and conformity to established requirements, and follows up on discrepancies.
•Maintains an inventory of equipment and supplies used in office or shop operations; receives or delivers materials and equipment.
•Reviews and processes claims from vendors, contractors, medical providers and others for reimbursement or payment under various state programs.
•Assists customers in securing needed information and documents; conducts interviews to obtain information from clients; provides transportation or other assistance to clients as required.
•This is the specialist level where employees will independently perform most complex and technical duties, such as preparing presentations through manipulation of data, or preparing documents for audits or special reports.  Some responsibility may be assigned for the functional supervision of other employees on a limited basis.

Physical Demands and Work Environment
Work is typically performed in an office setting with a climate controlled settings and exposure to moderate noise level. While performing the duties of the job, employee is required to talk, stand, walk, and reach with hands and arms.  This position requires long period of sitting and daily use of computer and phone.

STATE EMPLOYEE INFORMATION

IF YOU ARE A CURRENT OR FORMER PERMANENT, CLASSIFIED STATE EMPLOYEE, PLEASE APPLY TO THE “INTERNAL JOBS” LISTING HERE. DO NOT APPLY VIA THIS RECRUITMENT.

BASIC PURPOSE

Positions in this job family are assigned duties and responsibilities involving document production and management through a variety of manual or technological processes.  This may include preparing correspondence, reports or other documents, maintaining various filing systems, including computer records of various activities, reviewing and processing applications for permits or licenses, assisting agency customers with inquiries or problems concerning an assigned program area, processing various types of claims, requisitions, purchase orders and invoices for payment, and similar duties.

LEVEL DESCRIPTORS

The Administrative Technician job family consists of four levels of work which are distinguished by the complexity of job assignments, the extent of responsibility, and specific duties assigned, the level of expertise required for the completion of assigned tasks, and the responsibility for the supervision of others.

Level IV:    
This is the leadership level where employees are assigned responsibilities for the supervision of lower-level staff providing technical support for an agency, program, or service.  This will include assignment and review of work, insuring completion of required activities, and providing training in work processes and other areas.

MINIMUM QUALIFICATIONS

Level IV:    
Education and Experience requirements at this level consist of three (3) years of clerical office experience; or an equivalent combination of education and experience, substituting one of the following for the required experience:  (a) six months of technical or vocational training course work or high school training in business or office machines; or (b) the completion of 15 semester hours from a college or university.

SELECTIVE QUALIFICATIONS

Some positions may require skill in typing accurately from plain copy at a rate of forty words per minute.

NOTES

REQUIREMENTS:
If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of interview. 

All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship.

FOR ADDITIONAL INFORMATION ABOUT WORKING AT THE OKLAHOMA STATE DEPARTMENT OF HEALTH CLICK HERE

Please read instructions carefully and include all required documents when you submit your application.

No additional information will be accepted after the application has been submitted. 

 

Selection Plan

Scores based on: 100% Evaluation of Education and Experience listed on a supplemental questionnaire.

***NOTE: Names of eligible applicants can be made available to State agencies upon their request, immediately following the closing date and time.


Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online
View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here.