Training Assistant

Recruitment #200303-UNCC-09

Introduction

APPLICATION INSTRUCTIONS:

 SUBMIT RESUME AND COVER LETTER TO:

District Attorneys Council
Amy Bruce, Human Resource Officer
421 NW 13th Street, Suite 290
Oklahoma City, OK 73103
FAX: 405/264-5099
Careers@dac.state.ok.us

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OKLAHOMA DISTRICT ATTORNEYS COUNCIL

FUNCTION:
The Training Assistant position is responsible for clerical and administrative duties related to the delivery of training and organizational development programs.  This position assists with coordinating training and outreach efforts of the District Attorneys Council, including victim services, prosecution services, and domestic violence and sexual assault.  This includes coordinating various workshops, classes or seminars designed to address those needs for which the DAC is the primary sponsor, and assisting with the preparation of materials and event sites pursuant to the direction of the Training and Outreach Director.  It will also include entering information into the event management database and managing other outreach responsibilities including designing, writing, and proofing publications, website and social media.

SPECIFIC DUTIES & RESPONSIBILITIES INCLUDE THE FOLLOWING:
• Schedules training events, coordinates with instructors, obtains and distributes required instructional materials, and communicates schedules and details to the Training and Outreach Team.
• Assist with training and conference site set up, registration, and collecting signatures for continuing education credits.
• Coordinates additional services including technical equipment, meals and refreshments, housekeeping, maintenance or repairs at training sites.
• Processes registration, and answers routine inquiries regarding courses, schedules, and locations.
• Prepare travel claims for speakers, and attendees, as requested.
• Responsible for assisting in the preparation and collection of training conference information and materials to be used in conducting and/or facilitating training, meetings or seminars.
• Responsible for collecting, collating and reporting CLE and CLEET credit information for all conference attendees and reporting of same to the responsible statewide entity for proper accreditation within thirty (30) days of the conclusion of each conference for which the DAC is the primary or secondary sponsor.
• Prepare minor requisitions for conferences and training events pursuant to Finance Division requirements.
• Update CVENT, (event management database) contact list, and demographic data on a monthly basis.
• Enter conference and event specific information into CVENT as requested.
• Produces reports on training statistics using CVENT.
• Responsible for updates to the District Attorneys Council website and Sharepoint.
• Design, author, and prepare for distribution, a tri-annual publication disseminated to prosecutors.
• Design, author, and distribute monthly electronic publication disseminated to the District Attorney System.
• Design, author, and distribute monthly electronic publication disseminated to Victim Service Providers.
• Responsible for creating, updating and maintaining social media outlets.
• Provide support for the Coordinated Community Response Specialist, Training and Education Specialist and Director of Training and Outreach.
• Assist with answering the main telephone switchboard for the agency.
• Professional development as related to this position.

QUALIFICATIONS:
• Associate’s degree and/or one year of experience in administration or training, or completion of coursework in adult education or equivalent combination of education and experience, substituting one year of qualifying experience for each year of the Associate’s degree.
• Exceptional organizational skills, and self-motivated to include the ability to anticipate needs, and to plan, coordinate and evaluate activities in multiple areas.
• Knowledge of the procedures and techniques of business communications, spelling, punctuation, business English, modern office methods, computer operations, business arithmetic and public relations.
• Above average proficiency using Microsoft Word, Outlook, PowerPoint, Excel, and Publisher are required
• Ability to manage web sites, and social media accounts, and experience using or possession of the wherewithal to manage the use of conference registration software is strongly preferred.
• Knowledge and experience with social media formatting, tagging, and key word development.
• Excellent oral and written communication skills.
• Outstanding interpersonal skills.

This position requires frequent overnight travel for training conferences.

Some strenuous activity such as lifting, pushing, and pulling are required in conjunction with this position.

The District Attorneys Council is the administrative state agency for Oklahoma’s 27 District Attorneys.  The agency provides required training for personnel within and without the district attorney system, processes payroll and benefits, serves as legislative liaison, coordinates the state’s Drug Task Forces, coordinates with the Department of Human Services - Child Enforcement Division, administers various federal programs, and serves as home to the Oklahoma Crime Victims Compensation Board.

This is an unclassified state position with full state benefits.

Conclusion

Veteran’s preference points apply only for initial appointment in the classified service.