Administrative Technician III

Recruitment #200214-E16C-21

Introduction

This position is located in the Procurement and Facilities Unit within the Support Services Division at OSBI Headquarters in OKC.

MAJOR WORK DUTIES:
1.Serves as the OSBI’s main Receptionist who greets all employees and visitors and answers the OSBI’s main telephone lines.  This person will be knowledgeable of proper telephone procedures, proper procedures for directing visitors within the building, the handling of subpoenas and evidence, procedures for maintaining front-end security for the building, and for the handling of emergencies.  This person will also compile statistics on the number of incoming calls, lost calls, disconnected calls, visitors, vendors and un-badged employees.  
2.Scan, sort and create letters for documentations purposes, issue cell phones when primary Telecommunication Purchasing Specialist is unavailable.  This person will handle phone system issues when primary Telecommunication Purchasing Specialist is unavailable. This person will assist the Contracting and Acquisitions Administrator with logging IPR’s and Purchase Orders.
3.Assists with reviewing incoming background check forms for completion and send out letters for vendors for fingerprints when background check has been approved.  This person will assist with reviewing P-Card documentation as needed. 
4.Assists with Fleet vehicles and assists with vehicle tags.  This position will also assist with in-processing of new vehicles as they are received. This position will help escort vendors without badges throughout headquarters building.

Successful applicants must be willing to submit to a drug screen, polygraph examination, psychological evaluation (commissioned positions only), and a thorough background investigation.  Certain events automatically disqualify an applicant, such as, felony conviction; admission of an undetected crime that, if known, would have been a felony charge; failure to pay federal or state income tax; positive confirmed drug urine test; illegal use of a controlled substance within certain time frames.

STATE EMPLOYEE INFORMATION

IF YOU ARE A CURRENT OR FORMER PERMANENT, CLASSIFIED STATE EMPLOYEE, PLEASE APPLY TO THE “INTERNAL JOBS” LISTING HERE. DO NOT APPLY VIA THIS RECRUITMENT.

BASIC PURPOSE

Positions in this job family are assigned duties and responsibilities involving document production and management through a variety of manual or technological processes.  This may include preparing correspondence, reports or other documents, maintaining various filing systems, including computer records of various activities, reviewing and processing applications for permits or licenses, assisting agency customers with inquiries or problems concerning an assigned program area, processing various types of claims, requisitions, purchase orders and invoices for payment, and similar duties.

LEVEL DESCRIPTORS

The Administrative Technician job family consists of four levels of work which are distinguished by the complexity of job assignments, the extent of responsibility, and specific duties assigned, the level of expertise required for the completion of assigned tasks, and the responsibility for the supervision of others.

Level III:    
This is the specialist level where employees will independently perform most complex and technical duties, such as preparing presentations through manipulation of data, or preparing documents for audits or special reports.  Some responsibility may be assigned for the functional supervision of other employees on a limited basis.

MINIMUM QUALIFICATIONS

Level III:  
Education and Experience requirements at this level consist of two years of clerical office experience or an equivalent combination of education and experience.

NOTES

Please read instructions carefully and include all required documents when you submit your application.

No additional information will be accepted after the application has been submitted.

Selection Plan

Scores based on:  100% Evaluation of Education and Experience listed on the supplemental questionnaire.

***NOTE:  Names of eligible applicants can be made available to State agencies upon their request, immediately following the closing date and time.