Administrative Programs Officer II

Recruitment #200204-E12B-02

Introduction

This Position is located in the Office Services Division in Oklahoma City.

Job Duties:
The Technology Coordinator will plan, develop, and maintain the ODOT refresh cycle coordinating with all ODOT personnel in determining and providing hardware for ensuring efficiencies in performing business activities.  This includes managing the statewide PC refresh and yearly printer refresh. They will manage ODOT employee computer requirements to ensure immediate requests are evaluated and satisfied through coordination with OMES and select vendors. OMES will coordinate application installations and deployment of PCs to all ODOT offices throughout the state under the direct supervision of the Technology Coordinator.

The Technology Coordinator will work with ODOT employees and external customers to identify technology needs and coordinate with the IT Steering Committee and OMES to develop solutions.  This will involve partnering with ODOT Technology Administrator, ODOT Enterprise Content Manager, OMES IT Project Manager, and OMES IT Strategist to ensure all IT Projects are sufficiently supported and progressing at a pace that meets the requirements of the requesting division or groups.

The Technology Coordinator will plan, develop, and conduct any training on new hardware and/or systems as the need arises.

The Technology Coordinator will prepare administrative, statistical and/or fiscal documents pertaining to state wide agency technology assets.

The Technology Coordinator will serve as the lead of three ODOT Communication Coordinators, accommodating voice and networking needs for the Agency, submit Orders and request changed to the VOIP system and will submit order for the network needs of the agency and be the lead for the VOIP refresh.

The Oklahoma Department of Transportation (ODOT) ensures that no person or groups of persons shall, on the grounds of race, color, sex, religion, national origin, age, disability, retaliation or genetic information, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any and all programs, services, or activities including all employment practices. To request an accommodation, please contact the ADA/504/508 Coordinator at 405-521-4140 or the Oklahoma Relay Service at 1-800-722-0353.

BASIC PURPOSE

Positions in this job family are assigned responsibilities involving professional level work in managing, coordinating or directing a major phase of a comprehensive or specialized operating program, providing staff services in various management areas, direction of a major operating division, program, unit, or functional area, or similar responsibilities.  This may include serving as an operating program manager assigned administrative, staff, or program responsibilities, coordination, promotion, and improvement of programs, providing services in the areas of formulating agency policies or operating procedures, preparing agency budgets, fiscal management, human resources administration, physical plant operations, or other management functions, supervising specialized agency services, performing highly technical managerial or administrative support duties for executive level positions, or directing and coordinating volunteer or educational programs, and other comparable responsibilities.

Positions not clearly identified by another job family, but having responsibilities involving directing, managing, or coordinating various agency functions or programs, may also be included in this job family.

LEVEL DESCRIPTORS

The Administrative Programs Officer job family consists of four levels of work, which are distinguished by the depth, and breadth of accountability and the level of responsibility assigned for providing direction and leadership in administering assigned programs or activities.

Level II:   
At this level employees are assigned responsibilities involving the direction or management of a major program, division, unit or function which is of moderate size and scope or perform professional level work involving program supervision, development, coordination, or implementation with responsibility for a major phase of a program which is large in size and scope.  Responsibilities may include serving as an operating program manager assigned administrative, staff, or program responsibilities, performing functions in the areas of program management and development, providing guidance for operations and services, performing program planning, development and evaluation activities, and organizing and coordinating program services and activities.  Incumbents will be expected to perform assigned duties at all levels of complexity and will provide guidance, supervision and training to assigned staff.

MINIMUM QUALIFICATIONS

Level II:
Education and Experience requirements at this level consist of a bachelor's degree and three (3) years of professional experience in business or public administration; or an equivalent combination of education and experience, substituting one year of technical administrative* experience for each year of the required bachelor's degree. One year of technical administrative* experience may also be substituted for one year only of the required experience.

*Technical administrative experience would include highly complex clerical work gained under the direct supervision of a professional supervisor or manager.

NOTES

Please read instructions carefully and include all required documents when you submit your application.

No additional information will be accepted after the application has been submitted.

Selection Plan

Scores based on:  100% Evaluation of Education and Experience listed on the supplemental questionnaire.

***NOTE:  Names of eligible applicants can be made available to State agencies upon their request, immediately following the closing date and time.