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Data Abstractor

Recruitment #200203-UNCX-68


The Oklahoma State Department of Health (OSDH) is committed to providing quality health services to Oklahoma citizens. The mission of the Department of Health is to promote, protect and improve the health of all Oklahomans through strategies that focus on preventing disease and injuries.

OSDH is seeking a full-time Data Abstractor (PIN #34002350). This is an unclassified position in state government, located in Oklahoma City, Oklahoma. OSDH offers a comprehensive Benefits Packageincluding a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependentsFor more information about the benefit allowance [click here]. The annual salary for this position is up to $44,200, based on education and experience.

Position Summary
This position serves as a data abstractor for the drug overdose prevention program within the Injury Prevention Service. The position is responsible for abstracting data and coding information from medical examiner reports on drug overdose deaths into a web-based data system, according to a complex protocol and specified benchmarks for timeliness and data quality. This position will also assist with data analysis and report preparation.

Position Responsibilities
• Collect data on death investigations from medical examiner reports.

• Abstract and code detailed data using the Centers for Disease Control and Prevention's (CDC) coding guidelines. Enter the information into the State Unintentional Drug Overdose Reporting System (SUDORS).

• Perform quality checks of the data.

• Ensure the accuracy, completeness, consistency, and timeliness of the data are maintained.

• Conduct data analysis and assist with report preparation, as needed.

• Maintain confidential case files.

• Adhere to internal and external reporting deadlines.

• Maintain a working knowledge of all coding guidance and stay informed of changes and updates; work with the CDC helpdesk and the Oklahoma SUDORS team to resolve unique or challenging coding situations.

• Assist the Oklahoma SUDORS team with additional data abstraction and reporting requirements, as needed.

• Participate in drug overdose prevention team meetings, quality improvement and evaluation projects, and conference calls, trainings, and in-person meetings with the CDC.

• Assist with processing of medical examiner reports for all non-natural deaths, including report reviews and data entry.

Other Duties
Demonstrates knowledge of and supports mission, vision, value statements, standards, policies and procedures, operating instructions, confidentiality standards, and the code of ethical behavior.

Works effectively in team environment, participating and assisting their peers.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Education and Experience
Requirements for this position are a bachelor's degree, which includes at least 3 semester hours of statistics, statistical research methods, social research statistics, or epidemiologic methods and one year of experience in data abstraction or closely related work, or a master’s degree in epidemiology, biostatistics, or a closely related field.

Preferred qualifications
At least two years of work experience abstracting medical or public health related records.

Knowledge, Skills and Experience
Requirements include: knowledge of data collection and data analysis methods, medical terminology, and biological sciences; exceptional data abstraction, keyboarding, time management, and organizational skills; ability to maintain accurate, quality data and proficiently use Microsoft Access, Excel, and statistical analysis software; knowledge of data security and confidentiality standards; ability to establish and maintain effective working relationships with others; excellent oral and written communication skills; and ability to think critically and perform with a high degree of attention to detail and consistency.

Physical Demands and Work Environment
Work is performed in an office setting with fluorescent lighting, climate controlled settings, and exposure to moderate noise level. While performing the duties of the job, employee is required to stand, talk, walk, lift, and reach with hands and arms. This position requires long periods of sitting and daily computer-based work. Applicants must be willing to perform all job-related travel associated with this position.

Work involves sitting, walking, stooping, lifting, bending, pushing, carrying, and reaching. Work is typically performed in a climate-controlled office setting with exposure to moderate noise level. However, some work will be performed outside or in various community and warehouse settings with exposure to varying climate, lighting, and noise conditions. While performing the duties of the job, the employee is required to talk, stand, walk, and reach/push/pull with hands and arms. This position can involve long periods of sitting and requires daily use of the computer and phone. The employee may be required to work hours other than a regular schedule, such as evenings and weekends. Applicants must be willing to perform all job-related travel associated with this position.




If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of interview.


All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship.


Please read instructions carefully and include all required documents when you submit your application.

No additional information will be accepted after the application has been submitted.


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