Administrative Programs Officer II

Recruitment #191107-E12B-I26


Environmental Programs Division - Oklahoma County

Job Duties: 
This position is solely responsible for managing the office for the Division.  Position is responsible for multiple office procedures with a wide range of complexity.  Position serves as both the travel and training coordinator and provides administrative support to the Division Engineer and EPD staff; position serves as liaison to ancillary staff located off-site. 

Position is responsible for managing/monitoring the Division budget, encumbrances, and processing all claims for payment, and developing/maintaining Division policy and procedures. Position manages all purchasing duties for the Division including annual contracts and renewals, requisitions, and purchase card requests (P-Card holder).

Position serves as the Division HR Liaison responsible for human resources administration including but not limited to handling FMLA requests and processes, coordinating the new hire process and managing the internal new employee onboarding process.

Position serves as first point-of-contact for IT Service Desk requests, facilitates communication from initiation to resolution if not able to immediately resolve. Position manages web applications and may serve as Local Database Administrator for various systems managing users and permissions.

Position requires the ability to multi-task and manage a very fast paced office and to assume multi-faceted areas of responsibility in the areas of administrative and technical staff support, general office management and purchasing. This position may also coordinate and manage various projects in relation to process development and/or infrastructure improvement and/or serve as a team lead.

Special consideration will be given to those with an Oklahoma State Certified Procurement Officer certification, experience with Oracle/PeopleSoft; knowledge and/or experience with various software applications and knowledge of technical terminology or an educational background in computer science.

The Oklahoma Department of Transportation (ODOT) ensures that no person or groups of persons shall, on the grounds of race, color, sex, religion, national origin, age, disability, retaliation or genetic information, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any and all programs, services, or activities including all employment practices. To request an accommodation, please contact the ADA/504/508 Coordinator at 405-521-4140 or the Oklahoma Relay Service at 1-800-722-0353.


Positions in this job family are assigned responsibilities involving professional level work in managing, coordinating or directing a major phase of a comprehensive or specialized operating program, providing staff services in various management areas, direction of a major operating division, program, unit, or functional area, or similar responsibilities.  This may include serving as an operating program manager assigned administrative, staff, or program responsibilities, coordination, promotion, and improvement of programs, providing services in the areas of formulating agency policies or operating procedures, preparing agency budgets, fiscal management, human resources administration, physical plant operations, or other management functions, supervising specialized agency services, performing highly technical managerial or administrative support duties for executive level positions, or directing and coordinating volunteer or educational programs, and other comparable responsibilities.

Positions not clearly identified by another job family, but having responsibilities involving directing, managing, or coordinating various agency functions or programs, may also be included in this job family.


The Administrative Programs Officer job family consists of four levels of work, which are distinguished by the depth, and breadth of accountability and the level of responsibility assigned for providing direction and leadership in administering assigned programs or activities.

Level II:   
At this level employees are assigned responsibilities involving the direction or management of a major program, division, unit or function which is of moderate size and scope or perform professional level work involving program supervision, development, coordination, or implementation with responsibility for a major phase of a program which is large in size and scope.  Responsibilities may include serving as an operating program manager assigned administrative, staff, or program responsibilities, performing functions in the areas of program management and development, providing guidance for operations and services, performing program planning, development and evaluation activities, and organizing and coordinating program services and activities.  Incumbents will be expected to perform assigned duties at all levels of complexity and will provide guidance, supervision and training to assigned staff.


Level II:
Education and Experience requirements at this level consist of a bachelor's degree and three (3) years of professional experience in business or public administration; or an equivalent combination of education and experience, substituting one year of technical administrative* experience for each year of the required bachelor's degree. One year of technical administrative* experience may also be substituted for one year only of the required experience.

*Technical administrative experience would include highly complex clerical work gained under the direct supervision of a professional supervisor or manager.


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No additional information will be accepted after the application has been submitted.