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Contract Monitor

Recruitment #191106-UNCF-181

Introduction

The Oklahoma State Department of Health (OSDH) is committed to providing quality health services to Oklahoma citizens. Our mission is to protect and promote health, to prevent disease and injury, and to cultivate conditions by which Oklahomans can be healthy.

OSDH is seeking a full time Contract Monitor providing support to Center for Chronic Disease, Prevention, & Health Promotion. This is an unclassified position (PIN 340000421) in state government, located in Oklahoma City. OSDH offers a comprehensive Benefits Packageincluding a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependentsFor more information about the benefit allowance [click here]. The annual salary for this position is up to $41,000.00 based on education and experience.

Position Description:
The primary function of this job is contract development with internal and external partners to develop grant-funded contracts/renewals/invitations to bid/requests for proposals for sub-recipient and vendor contracts according to the approved grant notice of award. This includes developing scopes of work and transmittals and obtaining approval on said contracts/renewals. The position provides technical assistance to all contractors and conducts site visits as needed. The position monitors all contracts as assigned to ensure each contractor is compliant and ensures that they are properly invoicing. The position provides feedback and reports for budgetary expenses. In order to provide the services outlined by the federal grant, the Center must have contracts with sub-recipients to ensure the implementation of grant objectives, activities and deliverables at the state and local levels.

Duties include, but are not limited to:
Contract Development – Work with OSDH staff and external partners to develop grant-funded contracts/renewals/ITBs/RFPs for contracts according to the approved grant notice of award. This includes but is not limited to developing scopes of work, scoring tools for ITBs, and transmittals as well as obtaining the necessary approvals for contracts/renewals. Work with the Chronic Disease Prevention Manager to assist in developing the federal grant application and budgets for current and future contracts. As needed, work with appropriate OSDH staff to ensure the risk assessment is completed in order to develop the monitoring plan. Work with the OSDH Auditors to ensure compliance.

Contract Monitoring – Monitor contracts according to the CMAD Manual and the contract monitoring plan. Assist the contractor with complying with the terms and conditions of the contract and applicable laws and regulations; preventing non-compliance by identifying and resolving potential problems by providing consultation and technical assistance. Maintain contract documentation. Review invoices and verify delivery of services. Process invoices within 10 working days of receipt unless additional documentation or corrections are requested. Review the monthly progress reports submitted by the contractor to ensure contract requirements are upheld. Work with the contractor, Budget and Funding, and Procurement to complete budget revisions and contract modifications. Complete site visits as needed.

Technical Assistance – Assist contractors with complying with the terms and conditions of the contract and applicable laws and regulations; preventing non-compliance by identifying and resolving potential problems through consultation and technical assistance. Attend meetings to assist the contractor with any contractual issues that may arise. Maintain clear and effective communication with contractors on a regular basis and demonstrate good customer service skills. Provide feedback to the Chronic Disease Prevention Manager on grant applications, budget revisions and reports.

Education and Experience
Four years of highly complex clerical office experience or an equivalent combination of education and experience.

This position has preferred qualifications:
One year of experience handling state contracts and purchasing.

Knowledge, Skills and Abilities
Requirements includes the ability to plan, coordinate, and manage contracts within grant guidelines and agency policies and procedures; establish and maintain effective working relationships with internal and external customers; communicate effectively both orally and in writing; interpret, analyze, and resolve highly complex administrative and contracting problems; utilize Excel spreadsheets for budget preparation and the analysis of expenditures.

Physical Demands and Work Environment
Work is typically performed in an office setting with a climate controlled settings and exposure to moderate noise level. While performing the duties of the job, employee is required to talk, stand, walk, and reach with hands and arms. This position requires long period of sitting and daily use of computer and phone. Applicants must be willing to perform all job-related travel associated with this position.

NOTES

REQUIREMENTS:
If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of interview.
 

All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship.

FOR ADDITIONAL INFORMATION ABOUT WORKING AT THE OKLAHOMA STATE DEPARTMENT OF HEALTH
CLICK HERE

Please read instructions carefully and include all required documents when you submit your application.

No additional information will be accepted after the application has been submitted.

Conclusion

Veteran's Preference Points Apply only for initial appointment in the Classified Service.


Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online
View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here.

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