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Administrative Assistant I

Recruitment #191105-E17A-77

Introduction

 

The Oklahoma State Department of Health (OSDH) is committed to providing quality health services to Oklahoma citizens. Our mission is to protect and promote health, to prevent disease and injury, and to cultivate conditions by which Oklahomans can be healthy.

OSDH is seeking full time Administrative Assistant I providing support to Health Resources Development Service within the Oklahoma Department of Health. This is a classified position (PIN#34002059) in state government, located in Oklahoma City, OK.  OSDH offers a comprehensive Benefits Packageincluding a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependentsFor more information about the benefit allowance [click here]. The annual salary for this position is up to $34,710.00 based on education and experience.

THIS POSITION CAN BE FILLED AT A LEVEL I OR LEVEL II. PLEASE APPLY TO THE LEVEL INTERESTED IN.

Position Description:
This position provides administrative support to Health Resource & Development Service (HRDS) under the supervision of the Administrative Programs Officer (APO). 

General duties include:
For all program areas under HRDS to manage, coordinate or assist in procurement items (purchase requests; eContracts, and supply orders); coordinate and maintain records according to agency and program area records management and disposition requirements; maintain intranet site; perform web editing and government delivery; and, equipment and software inventory.  Record, track and report on civil money penalties for Oklahoma long term care facilities; assist in reporting on licensed/certified individuals and entities the agency has taken actions against to the National Practitioner Data Bank (NPDB); development of reports; be familiar with Oklahoma statutes and federal regulations related to activities; create and update written processes; assist supervisor in creating and updating internal policies; coordinate meetings; and, establish and maintain positive and supportive working relationships.  Advises supervisor of program area concerns and needs; identifies process improvement & quality assurance opportunities; investigate and solve problems for supervisor’s consideration; assist the HRDS Service Director/Assistant Deputy Commissioner when needed; and other duties as assigned.

Physical Demands and Work Environment
This position is set in an office environment.  While performing the duties of the job, employees are frequently required to stand, walk, lift, and reach. 

Applicants must be willing to perform all job-related travel associated with this position.

STATE EMPLOYEE INFORMATION

IF YOU ARE A CURRENT OR FORMER PERMANENT, CLASSIFIED STATE EMPLOYEE, PLEASE APPLY TO THE “INTERNAL JOBS” LISTING HERE. DO NOT APPLY VIA THIS RECRUITMENT.

BASIC PURPOSE

Positions in this job family are assigned responsibilities for providing administrative support for program areas and support functions, or serve as an assistant to, or provide administrative support to an administrator or an official.  This may include supervising an administrative or clerical unit, responsibility for an administration program providing various services to agency customers, and similar duties and responsibilities.  It may also include responsibility for supervising an assigned staff of administrative technicians in performing duties involving the processing of applications for various types of permits or licenses, maintaining various records, preparing correspondence or other materials, and similar activities.

LEVEL DESCRIPTORS

The Administrative Assistant job family consists of two levels, which are distinguished, based on the level of complexity of specific job assignments, the extent of responsibility assigned, and the level of expertise required for the completion of assigned projects.

Level  I:    
This is the career level where duties and responsibilities will be performed at all levels of complexity.  Employees may supervise others.

MINIMUM QUALIFICATIONS

Level I:  
Education and Experience requirements at this level consist of four years of technical clerical office work or an equivalent combination of education and experience.

NOTES

If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of interview. 

All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship.

FOR ADDITIONAL INFORMATION ABOUT WORKING AT THE OKLAHOMA STATE DEPARTMENT OF HEALTH CLICK HERE

Please read instructions carefully and include all required documents when you submit your application.

No additional information will be accepted after the application has been submitted.

Selection Plan

Scores based on: 100% Evaluation of Education and Experience listed on a supplemental questionnaire.

***NOTE: Names of eligible applicants can be made available to State agencies upon their request, immediately following the closing date and time.



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