Administrative Assistant I

Recruitment #191030-E17A-76


This position is located in Major County.

Job Duties:
This position will provide accurate and real-time costs of projects and maintenance activities of the unit using Agile.  Prepare claims and submit them to Division Accountant for payment.  Maintain unit personnel records and files with confidentiality.  Maintain reports for snow & ice and all required monthly reports.  Manage equipment servicing schedule and depreciable and non-depreciable equipment inventory.  Maintain warehouse; oversee fuel delivery and inventory of fuel used in the county.  Monitor radio, answer telephone, and accurately deliver messages.  Answer questions and takes complaints in a courteous timely manner. Respond to emergency events after hours and weekends to dispense warehouse items.  Act as dispatcher for the county activities as required by the superintendent. Submit the cost of repairs to state property on the right-of-way as the results of accidents and send completed information to Risk Manager for collection.

The Oklahoma Department of Transportation (ODOT) ensures that no person or groups of persons shall, on the grounds of race, color, sex, religion, national origin, age, disability, retaliation or genetic information, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any and all programs, services, or activities including all employment practices. To request an accommodation, please contact the ADA/504/508 Coordinator at 405-521-4140 or the Oklahoma Relay Service at 1-800-722-0353.


Positions in this job family are assigned responsibilities for providing administrative support for program areas and support functions, or serve as an assistant to, or provide administrative support to an administrator or an official.  This may include supervising an administrative or clerical unit, responsibility for an administration program providing various services to agency customers, and similar duties and responsibilities.  It may also include responsibility for supervising an assigned staff of administrative technicians in performing duties involving the processing of applications for various types of permits or licenses, maintaining various records, preparing correspondence or other materials, and similar activities.


The Administrative Assistant job family consists of two levels, which are distinguished, based on the level of complexity of specific job assignments, the extent of responsibility assigned, and the level of expertise required for the completion of assigned projects.

Level  I:    
This is the career level where duties and responsibilities will be performed at all levels of complexity.  Employees may supervise others.


Level I:  
Education and Experience requirements at this level consist of four years of technical clerical office work or an equivalent combination of education and experience.


Please read instructions carefully and include all required documents when you submit your application.

No additional information will be accepted after the application has been submitted.

Selection Plan

Scores based on: 100% Evaluation of Education and Experience listed on a supplemental questionnaire.

***NOTE: Names of eligible applicants can be made available to State agencies upon their request, immediately following the closing date and time.