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Administrative Assistant

Recruitment #191029-UNCE-571

Introduction

A resume and cover letter must be submitted along with your application.

The Office of Management and Enterprise Services (OMES) is a trusted, credible partner that empowers employees to provide valued business expertise allowing customers to focus on their missions across state government. OMES provides financial, property, purchasing, human resources and information technology services to all state agencies, and assists the Governor’s Office on budgetary policy matters.

Our mission is supporting our partners through unified business services.  The OMES mission requires a highly-qualified workforce committed to making government run in the most efficient, innovative manner possible. Achieving that mission takes team-oriented, solutions-driven professionals who understand the importance of partnering to achieve success.

OMES is seeking a full time Administrative Assistant. This is a full time unclassified position in state government, located in Oklahoma City.  OMES offers a comprehensive Benefits Package, including a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents.  For more information about the benefit allowance [click here].The annual salary for this position is up to $39,800 based on education and experience.

Position Summary
This position will provide administrative support for the database management unit of the Office of Facilities Management. This may include but not limited to; preparing correspondence to customers, based on customer requests, entering and retrieving data from department software programs such as the Integrated Workplace Management System and the statewide 20 x 2020 programs, maintaining various program records.

Position Responsibilities
• Processes incoming tenant work requests using the AiM integrated workplace management system.
• Assigns approved work orders to appropriate Office of Facilities Management (OFM) shop for execution.
• Assists users with the functionality of both the AiM integrated workplace management system and the EnergyCAP utility bill management system.
• Primary contact for the Facilities help desk and 20x2020 help desk phone lines.
• Interprets and advises customers on departmental or program rules and regulations.
• Assists in preparing statistical and administrative documents pertaining to the AiM integrated workplace management system and the EnergyCAP utility bill management system. 
• Assist with the development and management of the statewide property portfolio using the property management module of the AiM integrated workplace management system.
• Other duties as assigned.

Essential Functions
• Processes incoming tenant work requests using the AiM integrated workplace management system.
• Primary contact for the Facilities help desk and 20x2020 help desk phone lines.

Other Duties
• Demonstrates knowledge of and supports mission, vision, value statements, standards, policies and procedures, operating instructions, confidentiality standards, and the code of ethical behavior.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Education and Experience
High School diploma or GED and (6) six months of customer service experience.

Physical Demands and Work Environment
• 85% of the time sitting
• Computer based tasks

NOTES

Please read instructions carefully and include all required documents when you submit your application.

No additional information will be accepted after the application has been submitted.

Conclusion

Veteran’s preference points apply only for initial appointment in the classified service.



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