Legal Administrative Assistant

Recruitment #191007-UNCE-538


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Legal Administrative Assistant
Workers’ Compensation Commission
1915 N. Stiles Ave OKC, OK 73105

Salary: Based on Experience and Education.

The Legal Administrative Assistant coordinates and staffs Commission and advisory group meetings in accordance with Oklahoma’s Open Meeting Act. The position also serves as the Rules Liaison with the Secretary of State’s Office and the Ethics Liaison with the Ethics Commission. The position serves as a docket clerk for the Commission’s appeals.

Principal Responsibilities:
• Docket and track appellate case files through the appellate process, monitor filing deadlines, and update a tracking spreadsheet;
• Maintain updated appellate case files for each of the Commissioners for pre-hearing deliberations;
• Communicate with attorneys regarding appeal issues and scheduling;
• Coordinate with Appellate Counsel to draft and process Commission Orders;
• Schedule Commission Appellate Meetings, draft meeting agendas, record and draft the meeting minutes;
• Maintain an ongoing spreadsheet with legislation that will affect the Commission, or that is related to Workers’ Compensation;
• Coordinate with the General Counsel to schedule Commission Business Meetings, draft meeting agendas, record and draft the meeting minutes;
• Work with the Advisory Council, Physician Advisory Committee, and Self-Insured Guarantee Fund Board to schedule and staff meetings;
• Prepare annual reports for the Advisory Council and Physician Advisory Committee;
• File monthly Legislative Liaison reports, financial declarations, and monthly expenditure reports with the Ethics Commission; 
• Keep track of deadlines during the formal Rulemaking process, transmit proposed rules to the Secretary of State’s Office, and ensure correct formatting for Rules;
• Serve as administrative backup.

Knowledge, Skills, and Abilities:
Applicants must be exceptionally organized and detail-oriented. Must be able to track and comply with statutory deadlines, and have excellent written and verbal communication skills. Applicants should also have familiarity with how to locate and access relevant State statutes and regulations.

Education and Experience:
Applicants must have an Associate’s degree, Paralegal Certification, docketing experience, or an equivalent combination of education and professional legal office experience. Familiarity with Microsoft Excel, Word, Outlook, and Word Perfect is preferred.


Veteran's Preference Points apply only for initial appointment in the Classified Service.