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Contracting & Acquisitions Agent III

Recruitment #190926-F14C-I14

Introduction

 

THIS RECRUITMENT IS OPEN TO CURRENT OR PREVIOUS PERMANENT CLASSIFIED STATE OF OKLAHOMA EMPLOYEES AND REINSTATEMENTS ONLY!

This position is located at the Will Rogers Memorial Office Building, OKC.

Applicants must submit their three (3) most recent service evaluations or PMPs!

May under-fill position at Level I or II
Level III
- Annual Hiring Rate: $42,099.87; Bi-Weekly Hiring Rate: $1,619.23 
Level II - Annual Hiring Rate: $39,088.76; Bi-Weekly Hiring Rate: $1,503.41
Level I - Annual Hiring Rate: $35,560.77; Bi-Weekly Hiring Rate: $1,367.72

GENERAL JOB DESCRIPTION
Responsible for:
Process purchase requisitions accurately per law/regulations/guidelines; Draft and review product or service specifications.

Duties may include:
Accurate & proper data entry; recommend products/services/supplies; determine appropriate method of goods/services acquisitions; prepare, assist with compliance and evaluate invitations-to-bid and requests-for-proposal; maintain bidder lists; maintain product, services & supplier information; maintain acquisition records; perform contract administration including monitor contractor compliance; seek resolutions for contract, service, quality of product, etc. issues between contractor and agency; other duties as assigned.

Preference will be given to Certified Procurement Officers (CPO) with the State Of Oklahoma and those with experience in the procurement module of the CORE Peoplesoft System.

Applicants must be willing and able to perform all job-related travel normally associated with this position.

“THE OKLAHOMA EMPLOYMENT SECURITY COMMISSION IS AN EQUAL OPPORTUNITY EMPLOYER”.

BASIC PURPOSE

Positions in this job family are assigned responsibilities involving the acquisition of goods and services for an institution or agency.

LEVEL DESCRIPTORS

The Contracting and Acquisitions Agent job family consists of four levels which are distinguished by the level of complexity of specific job assignments, the extent of responsibility assigned for a specific task, the level of expertise required for the completion of assigned tasks, and the responsibility assigned for the supervision of others.

Level II
This is the career level where employees perform responsible professional and technical work at the full performance level involving the contracting and procurement of goods and services for a state agency or institution. Responsibilities consist of a variety of technical and administrative tasks of a general nature related to the solicitation and review of bids, evaluation of products and services, preparing contracts, and the development of standard specifications and requisitions for products and services. As well as serving as liaison to various vendors and advising agency personnel on the provisions of the Central Purchasing Act and rules and regulations related to contracting and purchasing. 

Level III                                   
This is the specialist level of this job family where employees are assigned independent responsibilities involving the acquisition of goods and services for an institution or agency.  This may include responsibility for completing all related actions concerning competitive bidding or negotiation; for evaluation of proposals; for analyses of products; for disapproval or termination of contracts; and for insuring compliance with all legal and regulatory requirements concerning contracting and purchasing.

MINIMUM QUALIFICATIONS

Level II:
Education and Experience requirements at this level consist of three years technical clerical work PLUS one year of experience involving contracting and purchasing; or an equivalent combination of education and experience, substitution is only allowed for the three years of technical clerical experience.

Level III:
Education and Experience requirements at this level consist of three years technical clerical work PLUS two years of experience involving contracting and purchasing; OR an equivalent combination of education and experience PLUS two years of experience involving contracting and purchasing .

NOTE:  Experience should include the following procedures:  sending out invitations to bid and making telephone bids, evaluating bids or telephone price quotes, awarding contracts and/or issuing purchase orders, working with users and understanding their needs and requirements and assuming the responsibility for the correct evaluation and determination of bids and proposals. 

NOTES

Please read instructions carefully and include all required documents when you submit your application.

No additional information will be accepted after the application has been submitted.



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