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Executive Director

Recruitment #190509-NALC-06

Introduction

Oklahoma Pardon and Parole Board
Position Description
Job Title:  Executive Director
Salary Range:  Commensurate with Experience
FLSA Status:  Exempt

JOB SUMMARY:
The Executive Director of the Oklahoma Pardon and Parole Board shall manage the day to day operations of the agency; allocating resources to achieve mandated and strategic objectives of agency and ensuring long term sustainability and effectiveness of the agency; ensure activities and operations are performed in compliance with local, state, and federal regulations; and work collaboratively with the Board of Directors to ensure the overall agency goals and objectives are met or exceeded.

ESSENTIONAL FUNCTIONS AND DUTIES OF THE POSITION:
The essential function and duties of this position may include, but are not limited to the following:

Supervision of Staff:
• Directs employment, promotions, demotions, discipline, and termination of employees;
• Establishes duties and responsibilities for staff members;
• Oversees the implementation of a performance evaluation process for employees;
• Creates the organizational chart for the agency; and,
• Establishes standards of work performance for staff.

Promulgation, Distribution and Enforcement of Administrative Rules, Policies, and Procedures
• Oversees the implementation of policies and procedures and any updates and training of staff on the policies and procedures.

Liaison:
• Serves as the liaison for the agency with the Office of the Governor, the Department of Corrections, the Legislature, and other state agencies and officials, as well as the public.

Board Support:
• Coordinates the agenda with the chairperson of the Pardon and Parole Board and other members as needed;
• Provides all information necessary to assist the Board in the review of the pardons, paroles, commutations, and clemency decisions or recommendations;
• Attends the board meetings and assist the Board as needed;
• Advises the board of problems and developments which require Board action or discussion;
• Presents monthly agency updates during scheduled Board Meetings; and,
• Ensures compliance with Open Meeting and Open Meeting Records Act.

Budget:
• Formulates and submits the annual budget request in conjunction with the Office of Management and Enterprise;
• Prepares and disseminate to the Board Quarterly budget reports; and,
• Oversees the agency budget expenditures.

Legislation:
• Drafts legislation and monitors legislation that may affect the Board or the agency;
• Informs and updates the Board as legislation is introduced; and,
• Coordinates with the Board regarding development, feedback, and/or input on legislation which impacts agency operations.

Communication:
• Oversees electronic content on the agency website, including updating information and data on the agency’s website;
• Drafts correspondence on behalf of the agency as needed.

Information Technology:
• Knowledge to assist with the development of networking, hardware, software programs and other systems.
• Knowledge of audio visual equipment and systems.

QUALIFICATIONS:
Minimum
• Juris Doctorate Degree and/or Master’s Degree in Public Administration, Business Administration, Criminal Justice, or related Social Services. A Bachelor’s Degree in Public Administration, Business Administration, criminal Justice or related Social Services AND eight (8) or more years of experience in an Executive Level Management Position may be substituted;
• A minimum of five (5) years’ experience in an Executive Level Management position. Experience may be a combination of positions as different agencies in Executive Level Management;
• Knowledge of managerial principles and practices including personnel administration;
• Knowledge of state government;
• Able to direct and supervise the work of others;
• Exercises initiative;
• Makes independent decision in accordance with laws, rules, and regulations and apply policies to difficult problems;
• Interprets and applies rules and policies as provided in the agency’s Employee Handbook and Policies and Procedures Manual;
• Interprets, analyzes, and resolves complex fiscal, technological, and personnel related issues;
• Establishes and maintains effective working relationships with other agencies and organizations;
• Operates various computer programs;
• Follows oral and written instructions
• Handles a variety of administrative and clerical tasks in a professional manner;
• Excellent communications skills, both oral and written;
• Good organizational skills with the ability to plan, coordinate, and implement activities in multiple areas;
• Utilizes tact, discretion, and diplomacy when interacting with Board members, criminal justice professionals, and the public;
• Able to work independently and within a team on special and/or nonrecurring ongoing projects;
• Able to establish and maintain effective working relationships;
• Proficiency in MS Office Suite (Word, Excel, PowerPoint); 
• Proficiency in MS Outlook;
• Legally authorized to work in the United States without visa sponsorship; and,
• Possesses a valid Oklahoma State Driver’s license at the time of appointment in order to perform necessary travel and must be willing and able to fulfill all job-related travel normally associated with this position.

Preferred
• Proficiency in Publisher and Access; and,
• Knowledge of Open Records Act and Open Meeting Act.

PHYSICAL ASPECTS OF THE POSITION:
• Sitting at a desk and using a computer terminal and keyboard;
• Filing and retrieving hardcopy and electronic files;
• Using recording equipment to record and transcribe minutes;
• Using the typewriter, calculator, copier, and fax machine;
• Making and receiving telephone calls throughout the day;
• Moving tables and chairs and other light furniture to the proper arrangement for the Board; and,
• Ability to travel on occasion.

Conclusion

Veteran's Preference Points Apply only for initial appointment in the Classified Service.


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