|Department||Pardon and Parole Board|
|Date Opened||5/9/2019 08:00:00 AM|
|Filing Deadline||5/31/2019 11:59:00 PM|
|Salary||Commensurate with Experience|
|Full or Part Time||
Oklahoma Pardon and Parole Board
Job Title: Executive Director
Salary Range: Commensurate with Experience
FLSA Status: Exempt
The Executive Director of the Oklahoma Pardon and Parole Board shall manage the day to day operations of the agency; allocating resources to achieve mandated and strategic objectives of agency and ensuring long term sustainability and effectiveness of the agency; ensure activities and operations are performed in compliance with local, state, and federal regulations; and work collaboratively with the Board of Directors to ensure the overall agency goals and objectives are met or exceeded.
ESSENTIONAL FUNCTIONS AND DUTIES OF THE POSITION:
The essential function and duties of this position may include, but are not limited to the following:
Supervision of Staff:
• Directs employment, promotions, demotions, discipline, and termination of employees;
• Establishes duties and responsibilities for staff members;
• Oversees the implementation of a performance evaluation process for employees;
• Creates the organizational chart for the agency; and,
• Establishes standards of work performance for staff.
Promulgation, Distribution and Enforcement of Administrative Rules, Policies, and Procedures
• Oversees the implementation of policies and procedures and any updates and training of staff on the policies and procedures.
• Serves as the liaison for the agency with the Office of the Governor, the Department of Corrections, the Legislature, and other state agencies and officials, as well as the public.
• Coordinates the agenda with the chairperson of the Pardon and Parole Board and other members as needed;
• Provides all information necessary to assist the Board in the review of the pardons, paroles, commutations, and clemency decisions or recommendations;
• Attends the board meetings and assist the Board as needed;
• Advises the board of problems and developments which require Board action or discussion;
• Presents monthly agency updates during scheduled Board Meetings; and,
• Ensures compliance with Open Meeting and Open Meeting Records Act.
• Formulates and submits the annual budget request in conjunction with the Office of Management and Enterprise;
• Prepares and disseminate to the Board Quarterly budget reports; and,
• Oversees the agency budget expenditures.
• Drafts legislation and monitors legislation that may affect the Board or the agency;
• Informs and updates the Board as legislation is introduced; and,
• Coordinates with the Board regarding development, feedback, and/or input on legislation which impacts agency operations.
• Oversees electronic content on the agency website, including updating information and data on the agency’s website;
• Drafts correspondence on behalf of the agency as needed.
• Knowledge to assist with the development of networking, hardware, software programs and other systems.
• Knowledge of audio visual equipment and systems.
• Juris Doctorate Degree and/or Master’s Degree in Public Administration, Business Administration, Criminal Justice, or related Social Services. A Bachelor’s Degree in Public Administration, Business Administration, criminal Justice or related Social Services AND eight (8) or more years of experience in an Executive Level Management Position may be substituted;
• A minimum of five (5) years’ experience in an Executive Level Management position. Experience may be a combination of positions as different agencies in Executive Level Management;
• Knowledge of managerial principles and practices including personnel administration;
• Knowledge of state government;
• Able to direct and supervise the work of others;
• Exercises initiative;
• Makes independent decision in accordance with laws, rules, and regulations and apply policies to difficult problems;
• Interprets and applies rules and policies as provided in the agency’s Employee Handbook and Policies and Procedures Manual;
• Interprets, analyzes, and resolves complex fiscal, technological, and personnel related issues;
• Establishes and maintains effective working relationships with other agencies and organizations;
• Operates various computer programs;
• Follows oral and written instructions
• Handles a variety of administrative and clerical tasks in a professional manner;
• Excellent communications skills, both oral and written;
• Good organizational skills with the ability to plan, coordinate, and implement activities in multiple areas;
• Utilizes tact, discretion, and diplomacy when interacting with Board members, criminal justice professionals, and the public;
• Able to work independently and within a team on special and/or nonrecurring ongoing projects;
• Able to establish and maintain effective working relationships;
• Proficiency in MS Office Suite (Word, Excel, PowerPoint);
• Proficiency in MS Outlook;
• Legally authorized to work in the United States without visa sponsorship; and,
• Possesses a valid Oklahoma State Driver’s license at the time of appointment in order to perform necessary travel and must be willing and able to fulfill all job-related travel normally associated with this position.
• Proficiency in Publisher and Access; and,
• Knowledge of Open Records Act and Open Meeting Act.
PHYSICAL ASPECTS OF THE POSITION:
• Sitting at a desk and using a computer terminal and keyboard;
• Filing and retrieving hardcopy and electronic files;
• Using recording equipment to record and transcribe minutes;
• Using the typewriter, calculator, copier, and fax machine;
• Making and receiving telephone calls throughout the day;
• Moving tables and chairs and other light furniture to the proper arrangement for the Board; and,
• Ability to travel on occasion.
Veteran's Preference Points Apply only for initial appointment in the Classified Service.