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PROGRAMS ADMINISTRATOR

Recruitment #190507-UNCE-226

Introduction

This is a full-time unclassified state position.

ANNOUNCEMENT#: 19-M035U

This Announcement is open to 'All Sources'

Organization: CCS-Grants Management
Address: 2400 N Lincoln Blvd, Oklahoma City, OK, 73105-4601
Travel: OCCASIONAL

Monthly Salary: OKDHS HIRING SALARY: $5,154.75

INTRODUCTION:
Applications must be received at DHS by  11:59 pm of the closing date of this job announcement.

BASIC PURPOSE OF POSITION:
This position is responsible for developing, implementing, evaluating the statewide child care professional development system and contracts, and the Child Care and Development Fund (CCDF) State Plan.

TYPICAL FUNCTIONS: 
Oversees the submission of the Child Care Development Fund State Plan. In order to receive Federal funding, states are required to meet the criteria of the CCDF Plan.  It is the primary mechanism  the Administration for Children and Families (ACF) uses to determine state and territory compliance with the requirements of the law and rule. Oversee the statewide child care professional development system.  Proactively plan and develop strategies to meet the needs of a professional development system designed to improve the quality of child care.  Ensure and manage the integration of activities between stakeholders, contractors, division personnel, parents, public and providers. Actively and proactively oversee and manage all professional development initiatives to ensure implementation occurs timely and insure successful buy-in from affected parties.  Oversee the development, implementation and revisions of the CCDF state plan within established federal regulations. Supervise and manage the activities of two Program Manager IIs. Serve as reviewing supervisor for one Program Manager I and one Programs Field Representative.  Meet regularly with assigned staff to discuss programmatic issues; disseminate information to assigned staff; communicate relevant issues with Cross Functional Management Team; and periodically report program status to Director of Child Care Services.  Represents the Department/Division on various committees internally and externally.

KNOWLEDGE, SKILLS, AND ABILITIES (KSA's)
•Knowledge of federal and state laws and regulations relating to the administration of human services or human resources; comprehensive knowledge of the principles, methods and practices of the various programs being administered; comprehensive knowledge of the organization, development and administration of the human service or human resources programs managed; and
•Skill in planning, coordinating and evaluating the activities of multiple work units and divisions engaged in a broad range of functions; in establishing and maintaining effective relationships with state officials, employees, applicants and the public; in oral and written communications of all types; and in interpreting, analyzing and resolving highly complex administrative and personnel problems.
•Manages a major comprehensive multi-functional program or cluster of programs in a major geographical area; budgets and plans for future program direction; selects and assigns staff; sets standards within federal and state regulations and guidelines; adjusts disputes over program administration;
•Develops policies, rules and regulations consistent with federal and state laws pertaining to the administration of programs; develops procedures to implement policies, rules and regulations;
•Directs studies of needs; reviews and analyzes information from studies and projects for immediate and long range program development; advises subordinate program administrators/managers and other interested groups of the proper interpretation; participates in top level management meetings involving the formulation, development and effectuation of policy regulations and programs, and in recommending for the development or modification of legislation to further refine and effect a more efficient and sophisticated operation;
•Plans, supervises and coordinates activities, including assessment of staff needs, assignment of work, the effective use of staff, and the establishment of standards of performance; provides direction and supervision of performance; provides direction and supervision of the staff in planning, promoting, and coordinating services in accordance with agency policies and regulations;
•Observes through periodic reports, administrative reviews, and visits, the entire program and participates in the evaluation of the program; supervises through subordinate personnel and develops controls to assure accountability for program operation, policy implementation, and the maintenance of standards of efficiency in various units;
•Plans and cooperates with other program administrators/ managers in the development of cooperative system-wide policies and procedures for services to clients, employees, applicants and the public;
•Develops, establishes, and maintains sound personnel policies and practices; participates in the selection of persons for educational scholarships; directs staff training programs of the division(s) or units and ensures that programs are coordinates with the appropriate divisions;
•Represents the agency at various meetings and hearings; investigates and resolves sensitive personnel and administrative problems; and
•Performs related work as required and assigned.

MINIMUM QUALIFICATIONS:
Completion of the curriculum requirements for a master’s degree, and 4 years of professional managerial or administrative experience* in public health administration, social work, guidance and counseling, intellectual disability, probation and parole, public administration or personnel administration; or an equivalent combination of education and experience, substituting 1 additional year of qualifying experience for each year of the required education.  *Professional experience in the fields listed must have been the primary job responsibility to be considered as qualifying. Incidental performance of professional work in any area (s) shall not be considered.
 
Prefer experience and/or education in 1) Early Childhood Development; or 2) adult education; or 3) contract monitoring.
 
LICENSE/CERTIFICATE: N/A

NOTES
A conditional offer of employment to final candidate will be contingent upon a favorable background check and a substance abuse screening.

Veteran's preference points do not apply to this position.
    
BENEFITS
This is a full-time unclassified state position with full state retirement and insurance benefits, including paid health, dental, life, and disability insurance. Annual leave of 10 hours per month and sick leave of 10 hours per month begin accruing immediately.

NOTES

Please read instructions carefully and include all required documents when you submit your application.

No additional information will be accepted after the application has been submitted.

Conclusion

Veteran's Preference Points Apply only for initial appointment in the Classified Service.



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