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Administrative Officer I

Recruitment #190506-UNCE-221

Introduction

This is a full-time unclassified state position

Announcement #:19-H053U
This Announcement is open to All Sources
Organization: Office of Performance Outcomes and Accountability-Administration
Address: 2400 N Lincoln Blvd, Oklahoma City, OK 73105-4601
Travel: Occasional

Monthly Salary: $3,293.25

INTRODUCTION:
Applications must be received at DHS by 11:59 pm of the closing date of this job announcement.

BASIC PURPOSE OF POSITION:
Provide administrative support to the Office of Performance Outcomes and Accountability (OPOA) division director. This position will represent OPOA on workgroups and serve as a back-up on various projects to work teams for the division director when needed. Provide administrative support and human resource functions for OPOA.

TYPICAL FUNCTIONS:
The primary function of this position is to provide typical, confidential and professional-level administrative support to the Director of the Office of Performance Outcomes and Accountability (OPOA); including representing the OPOA Director on workgroups and serve as a back-up on various projects and/or work teams. 

OPOA Human Resource Functions:
Create and submit announcement request for OPOA positions, maintain applicant lists, schedule/organize interviews, prepare new hire paperwork and provide onboarding/orientation for new employees, oversee timesheet submissions, document employee performance evaluations (HCM-111) within the Human Resource Information System (HRIS), distribute W2s, maintain personnel files, serve as the insurance liaison and make appropriate updates within tempus and/or HRIS.

Other duties may include, but are not limited to:
Managing the OPOA budget, partner with DHS divisions to create and edit official DHS forms upon request, assist with internal/external customer requests, sort and distribute incoming mail/faxes, maintain file system, order supplies, pay invoices, schedule meetings and conference calls, book conference rooms, make copies, prepare agendas, take notes for staff meetings, maintain phone contact cards for OPOA, answer main phone line for OPOA, and serve as the safety coordinator for the office.

KNOWLEDGE, SKILLS, AND ABILITIES (KSA's):
Knowledge of basic public administration; personnel and fiscal management; and of basic evaluation techniques.  Skill in providing oversight for the functioning of an office; in coordinating organizational units; and in communicating with large groups of staff in a clear and concise manner.

MINIMUM QUALIFICATIONS:
Completion of the curriculum requirements for a baccalaureate degree and one (1) year of professional or technical administrative experience in business or public administration or An equivalent combination of education and experience.

NOTES:
A conditional offer of employment to final candidate will be contingent upon a favorable substance abuse screening.

Veteran's preference points do not apply to this position.

BENEFITS:
This is a full-time unclassified state position with full state retirement and insurance benefits, including paid health, dental, life, and disability insurance. Annual leave of 10 hours per month and sick leave of 10 hours per month begin accruing immediately.

NOTES

Please read instructions carefully and include all required documents when you submit your application.

No additional information will be accepted after the application has been submitted.

Conclusion

Veteran's Preference Points Apply only for initial appointment in the Classified Service.



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