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Administrative Assistant I

Recruitment #190315-E17A-I19

Introduction



 

 

This position is located in the Land Protection Division; Radiation Management Section in the Oklahoma City office.

MAJOR JOB DUTIES:

1. Use knowledge of spelling, punctuation, and business English to review correspondence and other documents (for spelling, grammar, punctuation and format etc.) drafted by staff in the Radiation Management Section.
2. Handle sending, processing, and receiving of correspondence, reports, permits, and other complex records  as needed. This includes logging incoming mail, entering data in Access database RADMAN, and properly and accurately creating, updating and maintaining paper files.
3. Use knowledge of agency and section policy and procedures to maintain security of documents and information on security of radioactive materials. 
4. Assist in scanning documents and indexing of files for the Radiation Management Section into Edoctus, the electronic documents management system.
5. Assist callers, handle office details, maintain effective working relationships, and provide support as needed, to the Radiation Management Section.
6. Coordination with other clerical staff to ensure clerical services are provided to the Section and the Division.
7. Provide support for industrial radiography certification testing, included but not limited to proctoring tests and processing applications.

Selected candidate must be proficient in Word, Excel, Outlook, and Access.  Must have the temperament to remain calm when faced with conflict or difficult situations and capable of effectively and politely communicating, both verbally and in writing.

Current permanent classified employees of the State of Oklahoma or former employees who are eligible for reinstatement to Oklahoma’s classified service wishing to be considered for this position must apply through this posting. All interested applicants must submit their resume and transcript at the time of application.

An EEO Employer.

 

BASIC PURPOSE

Positions in this job family are assigned responsibilities for providing administrative support for program areas and support functions, or serve as an assistant to, or provide administrative support to an administrator or an official.  This may include supervising an administrative or clerical unit, responsibility for an administration program providing various services to agency customers, and similar duties and responsibilities.  It may also include responsibility for supervising an assigned staff of administrative technicians in performing duties involving the processing of applications for various types of permits or licenses, maintaining various records, preparing correspondence or other materials, and similar activities.

LEVEL DESCRIPTORS

The Administrative Assistant job family consists of two levels, which are distinguished, based on the level of complexity of specific job assignments, the extent of responsibility assigned, and the level of expertise required for the completion of assigned projects.

Level  I:    
This is the career level where duties and responsibilities will be performed at all levels of complexity.  Employees may supervise others.

MINIMUM QUALIFICATIONS

Level I:  
Education and Experience requirements at this level consist of four years of technical clerical office work or an equivalent combination of education and experience.

NOTES

Please read instructions carefully and include all required documents when you submit your application.

No additional information will be accepted after the application has been submitted.
 


Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online
View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here.

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