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Administrative Assistant II

Recruitment #190207-UNCE-59


Office of Teacher Certification, Oliver Hodge Building, Oklahoma City

Under general direction perform administrative and confidential secretarial work. Perform related duties as required.

• Four years of clerical work experience; 
• Proof of high school graduation required.

NOTE: One year of college, business school or business/office-related vocational education may be substituted for each year of the required experience with a maximum substitution of two years [official transcript(s) required].

• Knowledge of spelling, punctuation, arithmetic and business English; of standard office record keeping;
• Skill in typing accurately; in following instructions; in dealing effectively with matters not requiring higher level attention in accordance with agency policy;
• Ability to exercise good judgment in analyzing situations and making decisions; to organize and present facts and opinions clearly and concisely; to establish effective working relations with other employees and the public; to exercise tact, courtesy and initiative;
• Considerable knowledge of the procedures and techniques of business communications; of business English and of modern office management principles, methods and procedures; of administrative survey techniques and skill in their applications; some knowledge of statistical and research methods;
• Knowledge of technology and ability to use it to maximize efficiency and services;
• Conscientious commitment and willingness to provide courteous, consistent, efficient service through the performance of the prescribed job duties.

• Read and distribute mail addressed to supervisor; compose official correspondence for supervisor’s signature; dispose of routine correspondence from own knowledge of agency rules, laws, policies, and procedures; anticipate supervisor’s needs by furnishing materials required for official reply to correspondence and other official acts;
• Receive and screen callers and visitors; provide needed information; resolve problems, or route callers or visitors to appropriate official for action;
• Arrange for special conferences and meetings; maintain supervisor’s calendar, advising of commitments; arrange for travel, itinerary and accommodations; prepare and submit travel claims;
• Independently research, locate, assemble, collate, edit, and summarize materials, information, and data for administrative, board, or commission consideration or action; may take and transcribe dictation of confidential or difficult technical or legal material requiring a high degree of accuracy; record and transcribe proceedings of meetings and conferences;
• Maintain written controls of material received, routed, assigned, or disposed of in the division; maintain files of correspondence, reports, instructions, guidelines, and similar materials requiring rapid retrieval and presentation;
• Maintain inventories of supplies, equipment and materials; requisition same; may maintain simple budgets or accounts;
• Perform related work as required and assigned.

General office setting in an open area of the office suite.

N (Not Applicable) - Activity is not applicable to this position
O (Occasionally) - Position requires this activity up to 33% of the time (0 – 2.5+ hrs/day)
F (Frequently) - Position requires this activity from 33%-66% of the time (2.5 – 5.5 hrs/day)
C (Constantly) - Position requires this activity more than 66% of the time (5.5+ hrs/day)

10 lbs or less F
11-20 lbs F
21-50 lbs O
51-100 lbs N
Over 100 lbs N

Physical Demands 
Stand F
Walk F
Sit C
Listen C
Grasp O
Reach Outward O
Reach Over Shoulder O
Speak C
Climb O
Crawl O
Squat or Kneel O
Bend O

No travel is required.



Please read instructions carefully and include all required documents when you submit your application.

No additional information will be accepted after the application has been submitted.


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