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9-1-1 Compliance and Grant Officer

Recruitment #180912-UNCD-93

Introduction

 APPLICATION INSTRUCTIONS:

 All candidates wishing to be considered for this job opening must submit a cover letter and resume identifying the position being applied for no later than 5:00pm, Friday, Sept 21st to:

OEM Human Resources Manager, Mechelle Jaggers via email at

mechelle.jaggers@oem.ok.gov 
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Basic Purpose:
Positions in this job are responsible for overseeing the 9-1-1 grant program(s) and 9-1-1 compliance related work as outlined in State Statute and/or directed by the State 9-1-1 Management Authority.  The position will provide auditing of various reports and work with local governing bodies and public agencies that administer 9-1-1.  This includes but is not limited to: maintaining, analyzing and reporting financial accounting data; developing appropriate accounting systems; verifying local contacts; collecting and analyzing of 9-1-1 call statistics; directing grant compliance and other special projects. Training and planning expertise is essential to assist state and local jurisdictions on 9-1-1 planning and management.

Typical Functions:
• Responsible for balancing and reconciling financial reports, quarterly reporting and correspondence for all grants supported by 9-1-1 and the Oklahoma Department of Emergency Management.
• Responsible for planning, developing, and administering special projects or programs, which include department grant programs.
• Responsible for interpretation and application of laws, rules, and regulations related to grant programs; monitors changes in grant requirements.
• Develops, implements, monitors, and revises agency policies and procedures.
• Responsibility for assisting in the direction of the Agency’s financial operations.
• Provides advice, assistance, and reports to the State 9-1-1 coordinator regarding all matters pertaining to 9-1-1 grants and local data reported to the State.
• Meets with local officials and groups to explain the purposes and functions of 9-1-1 grant funds and program implementation; assists state and local officials with specific 9-1-1 financial and statistical related problems and issues related to grant funding, call statistics and/or local finances related to 9-1-1 fees.
• Administers and monitors funds allocated for state and local 9-1-1 projects; coordinates audits; maintains proper records for the auditing of funds.
• Reviews 9-1-1 projects and requests for assistance financed by grants to ensure implementation in accordance with state and federal requirements and contract agreements.
• Reviews and approves interim and final payments of applicant claims; grants requests for extensions; oversees and coordinates requirements for documentation; and aids in determining procedures for filing, recording and tracking 9-1-1 project funds and accounting.
• Provides training to local and State agencies to ensure required forms are filled out correctly.
• Provide suggestions and improvement plans to the State 9-1-1 coordinator for required reports or audits as outlined in State Statute or by the State 9-1-1 Management Authority.

Knowledge, Skills, and Abilities:
Knowledge of principles and practices of grants administration, monitoring and management of federal grants and funding sources; of state and federal laws and regulations related to grant programs. Knowledge of local finance principles and practices.  Knowledge of 9-1-1 administration related to call statistics and accounting principles.  Knowledge of National Standards specific to 9-1-1 call taking and caller location technology.  Strong written and verbal communication skill; ability to write clear, structured, and articulate sentences. 

Ability to plan, direct, and coordinate the activities of others; to communicate effectively, to establish and maintain effective working relationships; to develop and maintain strong and effective partnerships; to organize and conduct several projects simultaneously; and to interpret state and federal laws and regulations as they apply to grants and 9-1-1 finances and operational data. This includes programs related to 9-1-1 and emergency management preparedness, response, recovery, mitigation, and administering and tracking federal and state funds allocated for 9-1-1.

Minimum Qualifications: 
Education and Experience requirements at this level consist of a bachelor’s degree in accounting, business, public administration or a closely related field and 2 years’ experience in professional accounting or auditing or closely related work OR 5 years’ experience with supported certifications in accounting, grant management or compliance; knowledge of state and federal recognized 9-1-1 standards.


Conditions of Employment

Final eligibility for this position will be contingent upon review and approval of the applicant’s knowledge, skills and abilities, along with education and experience.  Employee must maintain a valid driver’s license.  Travel may be required at the initial expense of the employee with reimbursement after a nominal period following a submitted travel claim.  Must be available to respond to the State EOC anytime for 9-1-1 related disaster response, recovery or support. Employment eligibility is contingent on a favorable background check and verification through E-verify (Homeland Security).

AN EQUAL OPPORTUNITY EMPLOYER

Conclusion

Veteran’s preference points apply only for initial appointment in the classified service.



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