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Administrative Assistant II

Recruitment #180809-E17B-I47

Introduction

Position location: VS #33 - BEP, Oklahoma City

Essential Functions:
This position is responsible for providing administrative support for the Business Enterprise Program and serves as an assistant to the Business Enterprise Program Operations Coordinator. Duties include arranging appointments and meetings; developing and maintaining various confidential and complex files; preparing correspondence and other materials; purchasing of BEP equipment, supplies, and processing invoices and recording monthly statements for P-Card reports in a timely manner; initiating correspondence requiring knowledge of agency and program procedures and policies; interpreting and advising internal and external customers on departmental or program rules, regulations and laws.

Applicant must be willing to perform all job related travel. 

Preference may be given to applicants with experience in working with MS Word and Access.

Preference may be given to applicants with knowledge of state purchasing laws.

Probationary period (or trial period if applicable) is required.

Background Check:
The Department of Rehabilitation Services will conduct a criminal background check on new hires as part of an offer of employment that is made contingent upon a successful criminal background check.

STATE EMPLOYEE INFORMATION

Method of Application:

DRS Only – Current DRS employees with permanent status in the classified service, or those having reinstatement rights must apply through the Office of Management and Enterprise Services OKJOBS on-line Internal Listings applicant system (www.jobaps.com/OK/promo.asp).

If you have any questions regarding this position or the application process, contact Michelle Marston at (405) 951-3454.

An Equal Opportunity Employer

BASIC PURPOSE

Positions in this job family are assigned responsibilities for providing administrative support for program areas and support functions, or serve as an assistant to, or provide administrative support to an administrator or an official.  This may include supervising an administrative or clerical unit, responsibility for an administration program providing various services to agency customers, and similar duties and responsibilities.  It may also include responsibility for supervising an assigned staff of administrative technicians in performing duties involving the processing of applications for various types of permits or licenses, maintaining various records, preparing correspondence or other materials, and similar activities.

LEVEL DESCRIPTORS

The Administrative Assistant job family consists of two levels, which are distinguished, based on the level of complexity of specific job assignments, the extent of responsibility assigned, and the level of expertise required for the completion of assigned projects.

Level  I:    
This is the career level where duties and responsibilities will be performed at all levels of complexity.  Employees may supervise others.

Level II:    
At this level duties and responsibilities will be at all levels of complexity.  Employees will coordinate activities both internal and external to the organization or program and may supervise others in performing various administrative duties or other activities.

 

MINIMUM QUALIFICATIONS

Level I:  
Education and Experience requirements at this level consist of four years of technical clerical office work or an equivalent combination of education and experience.

Level II:   
Education and Experience requirements at this level consist of those identified in Level I plus one year of additional qualifying experience.

NOTES

Please read instructions carefully and include all required documents when you submit your application.

No additional information will be accepted after the application has been submitted.



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