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Materiel Management Specialist II

Recruitment #180614-F20B-08

Introduction

Located in the Administrative Services Division, in the Acquisition Management Section in the Oklahoma City office. 

Major Job Duties:
1. Shipping and Receiving
:
Receive all incoming supplies and equipment; match items received to appropriate purchase order / Pcard transactions.

Forward packing slips to Finance Office within twenty-four (24) hours; Maintain file of purchase orders / Pcard transactions; notify divisions within two (2) hours of receipt that items are ready to be picked up.

2. Motor Pool:
Coordinate Maintenance of central pool of leased vehicles with OMES - Fleet.; Ensure vehicles are kept on regular maintenance schedule and any needed emergency maintenance is scheduled; maintain records of damage and report it to Risk Management; keep vehicles clean and fueled; provide monthly vehicle reports including speeding, mileage and project code for the previous month.

3. Central Supply
Contact vendors for product information and pricing; Maintain a supply of common office supplies by ordering supplies thirty (30) days prior to anticipated date of need

Fill orders for supplies from the divisions within two (2) days of receipt of request; Communication with the DEQ Primary CPO and the Contract Administrator under close supervision and training at this level; Document amounts purchased from Central Supply by divisions per month.

4. Surplus:
Prepare obsolete furniture and equipment for disposal to State Surplus, and respond to deliveries as they arrive at the DEQ building as needed; Work directly with supervisor to scan existing procurement documents into DEQ records retention database as requested. 

5. Mail Room:
Serve as the backup for the Agency mailroom activities processing incoming mail by 11:00 a.m., outgoing mail prepared for pre-sort pick-up and delivered to the Post Office by 3:00 p.m. all in accordance with U.S. Postal regulations. 

6. Procurement:
Receive and time stamp any documents submitted to Purchasing and distribute to appropriate individuals; Log procurement request that are hand delivered into the Purchasing Tracking Systems.

Preference:
Preference will be given to candidates with Pallet Jack experience.

All interested applicants must submit their resume and transcript at the time of application.

An EEO Employer.

STATE EMPLOYEE INFORMATION

IF YOU ARE A CURRENT OR FORMER PERMANENT, CLASSIFIED STATE EMPLOYEE, PLEASE APPLY TO THE “INTERNAL JOBS” LISTING HERE.  DO NOT APPLY VIA THIS RECRUITMENT.

BASIC PURPOSE

The Materiel Management Specialist job family consists of four levels which are distinguished based on the level of complexity of specific job assignments, the extent of responsibility assigned for a specific task, the level of expertise required for the completion of assigned tasks, and the responsibility assigned for the supervision of others.

LEVEL DESCRIPTORS

Level II:    
This is the career level where employees perform responsible work at the full-performance level, and may provide assistance or training to others.

MINIMUM QUALIFICATIONS

Level II:                                  
Education and Experience requirements at this level consist of two years experience in receipt, storage, or stock handling work, and issuance of material; or an equivalent combination of education and experience. 

SPECIAL REQUIREMENT

-Requires the ability to frequently lift and carry 40 pounds; occasionally lift and carry 70 pounds, team lift 150 pounds and be able to push/pull a maximum force of 70 pounds.

 


-Requires a Valid Driver’s License in order to operate State Vehicles.

NOTES

Applicant must upload a copy of their transcript or official letter from registrar’s office certifying degree to their application submission

No additional information will be accepted after the application has been submitted.

Selection Plan

Scores based on: 100% Evaluation of Education and Experience listed on a supplemental questionnaire.

***NOTE: Names of eligible applicants can be made available to State agencies upon their request, immediately following the closing date and time.



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