Positions in this job family are assigned responsibilities involving the procurement, storage, control, issue and delivery of supplies and equipment used in the operation of an agency or institution. This may include responsibility for directing the operations of a large warehouse or other supply facility, responsibility for the statewide delivery of supplies and other materials, supervision of other supervisory personnel and various administrative responsibilities. It may also include supervising the operation of all storerooms where supplies are stored, and directing or coordinating procurement functions.
The functions within this job family will vary by level, but may include the following:
Directs, supervises or performs materiel management activities for an agency or institution; plans and supervises the procurement of supplies and equipment or other material.
Prepares or approves requisitions, purchase orders and other documents used in the procurement process; supervises the receipt of supplies and equipment; verifies shipping documents against invoices and other data.
Directs the storage of food, clothing and other supplies and equipment; supervises the completion of perpetual inventory actions and the preparation of various reports.
Insures that warehouse items are properly stored and protected to prevent breakage and pilferage; supervises the maintenance of warehouse physical facilities, trucks, forklifts and other equipment used in the storage of supplies and equipment.
Develops, recommends and implements agency policies and procedures to insure compliance with federal and state laws and rules.
Confers with department heads, vendors and outside agencies concerning purchases, deliveries and acceptability of supplies.
May serve as agency liaison to the Central Purchasing Division of the Department of Central Services.
KNOWLEDGE, SKILLS, & ABILITIES
Level I Knowledge of relevant state or federal regulations; of the methods and procedures for acquisition of supplies and equipment; of warehouse principles, techniques and inventory methods; and of various types of mechanical equipment used in warehousing operations. Ability is required to establish and maintain effective working relationships; and to take accurate inventories.
Level II Those identified in Level I plus knowledge of administrative principles and practices and supervisory principles an practices.
The Property Distribution Administrator job family consists of two levels which are distinguished by the level of responsibility assigned and the level of expertise required to perform assigned responsibilities.
Level I At this level employees are assigned responsibilities involving the management of a supply or materiel management function of moderate size and scope. In this role they will be responsible for all materiel management activities of an agency or institution including maintaining perpetual inventories, insuring proper storage of warehoused items, and meeting the needs of the agency for various supplies.
Level II At this level employees are assigned responsibilities involving the management of a supply or materiel management function large in size and scope. This will include overall administrative responsibility for all activities related to the acquisition, receipt, storage, issue and delivery of requested supplies and equipment and supervision of other supervisory personnel responsible for various activities related to this function.
Level I Education and Experience requirements at this level consist of four years experience in supply or warehousing work; or an equivalent combination of education and experience.
Level II Education and Experience requirements at this level consist of those identified in Level I plus one year of additional qualifying experience.
Applicants must be willing and able to fulfill all job related travel normally associated with the position.
Upon a conditional offer of employment, Department of Mental Health and Substance Abuse Services applicants must submit to a physical examination and shall meet the physical examination requirements of lifting/carrying 70 pounds occasionally, 25 pounds frequently and able to push and pull a maximum force of 40 pounds.
CLASS: F21A; EST: 8/20/2007; REV: 7/2/2012 7:45:00 AM;
CLASS: F21B; EST: 8/20/2007; REV: 7/2/2012 7:45:00 AM;