Accounting Specialist

Recruitment #211116-UNCD-241

Introduction

Accounting Specialist

Job Summary:
Under general supervision of Comptroller, responsible for performing a variety of accounting duties and functions within the Finance Division of CLEET.

Description of Tasks: 
The functions of this position vary, but may include any of the following:

*Enters accounts receivable invoices, payments, adjustments, and late fees into accounts receivable system.  Contacts court clerks when necessary to correct problems with assessment fee reports and payments and distributes monthly late fee statements.  Also, serves as backup for daily deposits.

*Performs quarterly audit and compliance check for all county and municipal courts.  Creates and distributes statements for missing reports and/or outstanding balances.

*Responsible for entering and maintaining employees in the state’s Human Capital Management database.  Also responsible for processing all CLEET payrolls, as well as payroll vouchers.  Serves as backup for Time and Leave processing. 

*Performs monthly audit of lodging records; creates and distributes invoices for outstanding balances.

*Performs monthly audit of Promissory Note payment plans; creates and distributes monthly statements.  Receives information regarding new clients and works with client to establish payment plans.  Communicates with legal staff regarding delinquent accounts and/or the outcome of court proceedings.

*Generates refund checks and enters information into database, as necessary.

*Completes other job related tasks as prescribed by supervisor or management staff.
 
Knowledge and Skills:
Skill in conducting several projects simultaneously, in establishing and maintaining satisfactory and effective working relationships with others, and in organizing and presenting facts and opinions clearly and concisely, both orally and in writing.

Efficient use of word processing, accounting software, keyboard data entry and possess a working knowledge of current office equipment and machines.
Knowledge of PeopleSoft and/or payroll experience beneficial.  Microsoft Office or other accounting software required.

Education and Experience:
Minimum High School Diploma, and four years of bookkeeping/accounts receivable experience or an equivalent combination of education and experience.