Administrative Assistant II

Freestanding Multidisciplinary Teams Department

Recruitment #210809-E17B-36

Introduction

Administrative Assistant II
Oklahoma Commission on Children and Youth
Freestanding Multidisciplinary Teams Department

This position will serve as the Training Coordinator within the Freestanding Multidisciplinary Team Department and be responsible executing grant requirements regarding provision of professional multidisciplinary and interdisciplinary trainings on child maltreatment topics.

Basic responsibilities include, but are not limited to, identifying topics and trainers, coordinating all aspects of trainings, supporting trainers to complete required paperwork, simple maintenance of grant budget, collecting and analyzing evaluation data, and submitting grant reports.  Further, this position will provide administrative support for the Freestanding Multidisciplinary Teams Department and will assist with the provision of technical assistance to multidisciplinary teams in Oklahoma.  This position will correspond, collaborate, and coordinate with professionals in child maltreatment including attorneys, law enforcement, child welfare, medical, mental health, and others.  This position will not provide supervision of other staff, process applications for permits or licenses, or review coded and uncoded source documents. 

Does not have the option to telework.

BASIC PURPOSE

Positions in this job family are assigned responsibilities for providing administrative support for program areas and support functions, or serve as an assistant to, or provide administrative support to an administrator or an official.  This may include supervising an administrative or clerical unit, responsibility for an administration program providing various services to agency customers, and similar duties and responsibilities.  It may also include responsibility for supervising an assigned staff of administrative technicians in performing duties involving the processing of applications for various types of permits or licenses, maintaining various records, preparing correspondence or other materials, and similar activities.

LEVEL DESCRIPTORS

The Administrative Assistant job family consists of two levels, which are distinguished, based on the level of complexity of specific job assignments, the extent of responsibility assigned, and the level of expertise required for the completion of assigned projects.

Level II:    
At this level duties and responsibilities will be at all levels of complexity.  Employees will coordinate activities both internal and external to the organization or program and may supervise others in performing various administrative duties or other activities.

MINIMUM QUALIFICATIONS

Level II:   
Education and Experience requirements at this level consist of five years of technical clerical work or an equivalent combination of education and experience.

SELECTIVE QUALIFICATIONS

The Commission on Youth and Children has been authorized to use a selective qualification when interviewing applicants for this position.

"Applicants must have five (5) or more years of technical experience working in program administration, training coordination, and/or provision of training and technical assistance."

NOTES

Please read instructions carefully and include all required documents when you submit your application.

No additional information will be accepted after the application has been submitted.

Selection Plan

Scores based on:  100% Evaluation of Education and Experience listed on the supplemental questionnaire.

***NOTE:  Names of eligible applicants can be made available to State agencies upon their request, immediately following the closing date and time.