FIMR CASE ABSTRACTOR

THIS POSITION IS EXEMPT FROM CIVIL SERVICE

Appointment and continued employment are at the pleasure of the Commissioner of Health, City of Milwaukee.  

The City of Milwaukee is proud to employ a diverse workforce that is committed to providing exemplary service to the City’s residents. If you have a passion for being a part of an inclusive team of public servants, please consider the following opportunity.  

By bringing a multidisciplinary team together to examine circumstances of stillbirths and infant deaths and to identify prevention measures, the Fetal Infant Mortality Review (FIMR) is a community-based process designed to improve the health and well-being of birthing persons, infants, and families.

The FIMR Case Abstractor reviews and summarizes information from medical records for the Fetal and Infant Mortality Review (FIMR) process.

As this is a grant-funded position, the role and job functions are subject to the availability of grant funding and grant guidelines.

For more information about the Milwaukee Health Department, please visit https://city.milwaukee.gov/HEALTH.

Data Collection and Reporting

• Retrieve, analyze, and abstract relevant patient data from multiple clinical and social sources for in-depth analyzes into designated systems.
• Collect and document clinical data according to program and registry standards, ensuring accurate, complete, and timely data entry into the database.
• Develop and generate reports to assist healthcare providers in understanding key data and statistics.
• Identify and recommend opportunities to streamline, improve documentation, and enhance data collection.
• Communicate clearly about data documentation needs to ensure accuracy and reliability in reporting.
• Serve as a resource on FIMR measures, data elements and reporting standards for internal and external stakeholders.

FIMR Reporting and Participation

• Prepare and present case summaries, findings and data analyses at FIMR case review meetings.
• Participate in case review meetings, community coalitions, task forces, and advisory committees related to FIMR activities.
• Collaborate with the Program Coordinator and review teams to ensure comprehensive case analysis and quality improvement initiatives.

We welcome qualified individuals with disabilities who are interested in employment and will make reasonable accommodations during the hiring process in accordance with the Americans with Disabilities Act (ADA) of 1990, as amended by the Americans with Disabilities Act Amendments Act (ADAAA) of 2008.

• Position requires working variable hours as dictated by departmental needs, including occasional evenings and weekends.
• Required to carry a mobile device during working hours        
• Position requires travel to various sites throughout the City of Milwaukee.
• May be required to respond to an emergency or a broad-impact event.
• Pre-Employment Vaccination and Screening Requirements:
  • Annual TB Test
  • Annual Covid-19 and Influenza vaccinations
  • Pre-employment immunity verification required for MMR, Varicella, and Hepatitis B
    • If not immune, vaccination or an approved exemption is required.
    • Vaccination series only needs to be done once.

1. Associate Degree in Nursing, Medical Assisting, or a closely-related field from an accredited college or university.
2. Four years of experience working in or supporting Obstetrics, Pediatrics, Neonatology, and/or Perinatology, or performing work closely related to the duties of the position, including medical records review, chart review and abstracting, or clinical data interpretation.
3. Ability to travel independently throughout Milwaukee, either by transit, bicycle, or automobile

Equivalent combinations of education and experience may also be considered; however, two years of clinical experience are required and cannot be substituted for education.

NOTICE: Please do not attach your academic transcripts to your employment application. The hiring department will verify candidates’ education as part of the background screening process prior to extending any job offers.

• Licensed Practical Nurse (LPN), Registered Nurse (RN), or other licensed clinician OR allied health professional certification with experience in clinical data interpretation, quality assurance, documentation and chart reviews.
• Experience submitting requests for medical records from providers or from medical institutions.

Technical

• Knowledge of abstracting and coding practices in health data collection.
• Ability to identify, extract, and interpret relevant information from complex medical records.
• Knowledge of medical terminology and clinical concepts specifically related to obstetric, neonatal, and pediatric care.
• Knowledge of prenatal, perinatal, and infant care documentation.
• Knowledge of causes and contributing factors of fetal and infant mortality.
• Knowledge of FIMR data elements, national standards, and reporting protocols.
• Knowledge of and proficiency with medical records systems, health information documentation standards, and electronic health record (EHR) systems.
• Knowledge of database systems and data integrity principles.
• Ability to interpret clinical details and identify contributing factors to fetal or infant deaths.
• Competency with Microsoft Office Suite (Excel, Word, PowerPoint) and data management software.

Interpersonal and Communication

• Verbal communication skills to present findings at FIMR meetings and to collaborate with multidisciplinary teams.
• Strong written communication skills to prepare clear and concise case summaries.
• Ability to work effectively with hospital staff, public health personnel, and social services agencies.
• Diplomacy and professionalism when handling sensitive or confidential information.
• Exemplary cultural awareness and sensitivity.
• Ability to work cooperatively and fairly with people whose backgrounds may differ from one’s own.

Judgment and Professionalism

• Problem-solving and strong analytical skills to recognize patterns, inconsistencies, or gaps in various types of data or other findings.
• Attention to detail and accuracy, ensuring valid and reliable reporting.
• Ability to identify key elements relevant to case reviews.
• Demonstrated capacity to show empathy and resilience.
• Capacity to work with minimal supervision while maintaining accountability and accuracy.
• Ability to manage multiple cases simultaneously and meet strict deadlines.
• Ability to prioritize workload and maintain documentation in an organized manner.
• Honesty, integrity, and the ability to maintain confidentiality.
• Ability to serve as an effective steward of City resources.

The current salary range (Pay Range 2IN) is $78,021-$89,460 annually and the residency incentive salary for City of Milwaukee residents is $81,142-$93,038 annually.  Appointment above the minimum is possible based upon level of experience and other qualifications and is subject to approval.  

BENEFITS

The City of Milwaukee provides a comprehensive benefit program that includes the following:

• Wisconsin Retirement System (WRS) Defined Benefit Pension Plan
• 457 Deferred Compensation Plan
• Health and Dental Insurance
• Paid Parental Leave
• Comprehensive Wellness Program
• Onsite Clinic Services
• Onsite Employee Assistance Program
• Alternative Work Schedules
• Long Term Disability Insurance
• Group Life Insurance
• Tuition Benefits
• Paid Vacation
• 12 Paid Holidays
• Paid Sick Leave and other paid leaves
• Flexible Spending Arrangement
• Commuter Value Pass

For full details of the benefits offered by the City of Milwaukee, please visit http://city.milwaukee.gov/Benefits .

• Screening for this position will be based on an evaluation of each applicant’s education, experience, and professional accomplishments, which should be detailed in a cover letter and resume.
• Cover letter and resume must be sent via email to MHD Human Resources at MHDRecruitment@milwaukee.gov by 11:59 PM on Monday, May 4, 2026.
• Please indicate “FIMR Case Abstractor” in the subject line of the email.
• Questions relative to the selection process may be directed to MHD Human Resources MHDRecruitment@milwaukee.gov .
• The City of Milwaukee reserves the right to invite only the most qualified applicants to participate in the selection process.

INITIAL FILING DATE:

• The selection process will be conducted as soon as practical after Monday, May 4, 2026.
• Receipt of application materials may be discontinued at any time after this date without prior notice. However, recruitment may continue until the City's needs have been met. The applicant is responsible for attending all phases of the job selection process at the time and place designated by the City of Milwaukee.

The City of Milwaukee values and encourages diversity and is an equal opportunity employer.