ERS FISCAL SERVICES ASSISTANT

**THIS POSITION IS OPEN TO CURRENT CITY OF MILWAUKEE EMPLOYEES ONLY**  

The ERS Fiscal Services Assistant performs payroll, financial, and administrative functions to support the efficient operation of the City of Milwaukee’s Employes' Retirement System (ERS).

Payroll:

• Edit and approve payroll records received from employer agencies.
• Reconcile wage and contributions data for errors produced as part of the file validation process.
• Identify underlying reasons for errors and follow up with employer agencies to resolve issues.
• Answer employer inquiries and address discrepancies.

Finance:

• Assist with the annual actuarial valuations by providing and researching data for active and deferred members, retirements, withdrawals, and deaths.
• Assist in benefit calculations by researching and verifying that salary, service history, and contribution data are accurate.
• Assist in the preparation of the annual employee pension earnings statements.

Administrative:

• Maintain the job status of active and deferred members in the pension administration software, including resignations, suspensions, terminations, and layoffs.
• Maintain the work history of members by identifying and resolving payroll and service history errors made by employers, ensuring appropriate corrections are made.
• Monitor and record demographic and status changes of separated members.
• Review and process manual adjustments to member accounts including adjustments from employer agencies, lawsuits, and collective bargaining agreements.
• Cross-train and serve as a backup for the Benefit Services Coordinator.
• Provide backup support in preparing and submitting Wisconsin Retirement System (WRS) wage and contribution reports to the Wisconsin Department of Employee Trust Funds.

We welcome qualified individuals with disabilities who are interested in employment and will make reasonable accommodations during the hiring process in accordance with the Americans with Disabilities Act (ADA) of 1990, as amended by the Americans with Disabilities Act Amendments Act (ADAAA) of 2008.

1. Regular status as a City of Milwaukee employee, having successfully completed a probationary period for a civil service position, or status as a City of Milwaukee employee in a fixed-term position.
2. Bachelor’s degree in accounting, finance, business administration, or a closely related field from an accredited college or university.
3. One year of progressively responsible accounting or financial analysis experience in an office setting, performing duties closely related to the essential functions listed above.

 Equivalent combinations of education and experience may also be considered.

NOTICE: Please do not attach your academic transcripts to your employment application. The hiring department will verify candidates’ education as part of the background screening process prior to extending any job offers.

• Experience using software programs in contemporary accounting and financial administration processes, including Microsoft Excel and Access.

Technical:

• Knowledge of accounting principles, procedures, standards, and practices.
• Knowledge of human resources policies and procedures relative to payroll and record keeping.
• Knowledge of mathematics and the ability to make accurate calculations.
• Knowledge of customer service best practices and the ability to effectively integrate them into operational processes.
• Ability to read and interpret work-related documents and apply complex rules and regulations.
• Ability to learn and effectively manage data in Access and other software programs.
• Proficiency in standard computer applications such as Outlook, Microsoft Word, PowerPoint, and Excel.

Communication and Interpersonal:

• Verbal communication skills to share information and respond to questions clearly.
• Written communication skills to prepare clear and concise business correspondence and reports.
• Ability to maintain effective working relationships with fellow staff, management, other City staff, elected officials, vendors, and the public.
• Ability to work independently and function as part of a team.
• Ability to work cooperatively and fairly with people whose backgrounds may differ from one’s own.

Judgment and Professionalism:

• Ability to think critically and analytically to solve complex financial situations.
• Ability to plan and prioritize responsibilities to meet deadlines and adjust priorities as necessary with limited supervision.
• Ability to meet competing, challenging, and ever-changing priorities.
• Ability to work within tight time constraints.
• Ability to effectively evaluate or make independent decisions based on experience, knowledge, and training.
• Ability to perform work with a high degree of accuracy, detail, and quality.
• Attention to detail to ensure the accuracy of calculations and financial reports.
• Ability to handle confidential information with discretion and good judgment.
• Honesty, integrity, and the ability to maintain complete confidentiality.
• Ability to serve as an effective steward of City resources.

The current salary range (Pay Range 5GN) is $54,989-$66,689 annually, and the resident incentive salary range for City of Milwaukee residents is $56,639-$68,690. 

Appointment will be made in accordance with the provisions of the salary ordinance (Revised 09/15/25).

THE SELECTION PROCESS will be job-related and will consist of one or more of the following: an evaluation of related education, experience, and accomplishments, an evaluation of written communication, interviews, and/or other assessment methods. The Employes' Retirement System reserves the right to call only the most qualified candidates to proceed in the selection process. Information from the selection process will be used to make a hiring decision. Selected candidates will be transferred and/or promoted to the position.

INITIAL FILING DATE – The selection process will be held as soon as practical after the deadline listed above. Receipt of applications may be discontinued at any time after this date without prior notice. However, recruitment may continue until the needs of the City have been met. The applicant is responsible for attending all phases of the selection process at the time and place designated by the hiring authority.

NOTE: Transfer/Promotional Opportunities and Promotional Examinations are not open to Milwaukee Public Schools employees or the public. Only current City of Milwaukee employees and civilian personnel in MFD and MPD hired through a City Service Commission process who have successfully passed a probationary period for a Civil Service position or who have status as a City of Milwaukee employee in a fixed-term position will be considered. Individuals with exempt, provisional, temporary, or emergency appointments are not eligible for transfer.

• Applications and further information can be accessed by visiting www.jobapscloud.com/MIL.
• If you would like assistance completing an application, please contact the Department of Employee Relations at (414) 286-3751 or staffinginfo@milwaukee.gov.
• The Department of Employee Relations is in City Hall, 200 E. Wells St, Room 706, Milwaukee, WI 53202.

EEO 501

The City of Milwaukee values and encourages diversity and is an equal opportunity employer.