BUSINESS SERVICES SPECIALIST

**THIS POSITION IS OPEN TO CURRENT CITY OF MILWAUKEE EMPLOYEES ONLY**

Financial Tracking and Transactions

• Process vouchers through the city’s accounting system.
• Perform financial tracking and forecasting by updating and maintaining spreadsheets and reports (e.g., accounts receivable and operating expenditures).
• Maintain inventory of office supplies and order office supplies.
• Monitor Procurement Card Program (Procard) access and payment processing.
• Process interdepartmental requisitions and invoices (IRIs).
• Maintain a record of accounts receivable deposits.
• Process vouchers through the city’s accounting system.

1. Regular status as a City of Milwaukee employee, having successfully completed a probationary period for a civil service position, or status as a City of Milwaukee employee in a fixed-term position.

Office Assistant IV:
2. Two years of progressively responsible administrative support experience in an office setting performing duties related to this position.

Business Services Specialist:
2. A bachelor’s degree in business or public administration, accounting or a related field from an accredited college or university OR four years of progressively responsible accounting or payroll experience.

Equivalent combinations of education and experience may be considered as well.  

Technical

• Ability to learn and apply governmental accounting, payroll and budgeting principles and practices.
• Knowledge of mathematics and the ability to make accurate calculations.
• Ability to read and interpret complex, job-related documents.
• Ability to utilize related computer software programs, including Word, Excel, Financial Management (FMIS), and PeopleSoft (HRMS).
• Skilled in using Microsoft Windows and Microsoft Office to create documents, maintain databases, and prepare reports.
• Accurate data entry skills with great attention to detail.

Communication and Interpersonal

• Written communication skills to produce clear and concise memos, reports, letters, and job aids.
• Verbal communication skills to share information and respond to questions.
• Ability to actively listen and effectively communicate both in person and over the telephone.
• Ability to work independently, prioritize tasks and follow through on assignments to completion.
• Ability to work cooperatively with team members and serve as back-up on critical job functions shared among a small work team.
• Ability to work in a diverse, collaborative, time-sensitive environment, managing multiple deadline-driven tasks.
• Ability to work cooperatively and fairly with people whose backgrounds may differ from one’s own.
• Ability to maintain effective working relationships with fellow staff, management, contractors, elected officials, other City staff.

Judgement and Professionalism

• Problem-solving and analytical skills, including the ability to evaluate options, find the best solutions, and make recommendations.
• Ability to plan, organize, initiate, prioritize and complete work to achieve objectives promptly, within deadlines and with limited supervision.
• Ability to meet competing, challenging, and ever-changing priorities.
• Ability to perform work with a high degree of accuracy, detail, and quality.
• Ability to remain professional at all times.
• Ability to maintain confidential information.
• Honesty, integrity, and the ability to use City resources responsibly.

Office Assistant IV (Pay Range 6KN)

The current salary range is $49,399 to $58,914 annually, and the resident incentive salary range for City of Milwaukee residents is $50,881 to $60,681 annually. 

Business Services Specialist (Pay Range 2FN)

The current salary range is $63,860 to $71,754 annually, and the resident incentive salary range for City of Milwaukee residents is $65,776 to $73,907 annually. 

Appointment will be made in accordance with the provisions of the salary ordinance.

THE SELECTION PROCESS will be job-related and will consist of one or more of the following: an evaluation of related education, experience, and accomplishments, an evaluation of written communication, interviews, and/or other assessment methods. The Office of the City Attorney reserves the right to call only the most qualified candidates to proceed in the selection process. Information from the selection process will be used to make a hiring decision. Selected candidates will be transferred and/or promoted to the position.

INITIAL FILING DATE – The selection process will be held as soon as practical after the deadline listed above. Receipt of applications may be discontinued at any time after this date without prior notice. However, recruitment may continue until the City's needs have been met. The applicant is responsible for attending all phases of the selection process at the time and place designated by the hiring authority.

NOTE: Transfer/Promotional Opportunities and Promotional Examinations are not open to Milwaukee Public Schools employees or to the public. Only current City of Milwaukee employees and civilian personnel in MFD and MPD hired through a City Service Commission process who have successfully passed a probationary period for a Civil Service position or who have status as a City of Milwaukee employee in a fixed-term position will be considered. Individuals with exempt, provisional, temporary, or emergency appointments are not eligible for transfer.

EEO=204

 The City of Milwaukee values and encourages diversity and is an equal opportunity employer.