POLICE RECORDS SUPERVISOR

The City of Milwaukee is proud to employ a diverse workforce that is committed to providing exemplary service to the City’s residents. If you have a passion for being a part of an inclusive team of public servants, please consider the following opportunity.

Under the direction of Police Records Manager, the Police Records Supervisor supervises the daily operations of the Records Management Division of the Milwaukee Police Department (MPD).

Records Management Oversight and Administration

• Review reports for accuracy and timely processing; provide expertise about records management systems, and field questions from MPD work locations regarding report documenting requirements.
• Review required documentation to ensure accuracy and timely completion; correct or instruct members to make necessary corrections.
• Prepare, distribute, and maintain a variety of periodic written reports and records.
• Review vehicle/equipment log sheet for compliance.
• Conduct personnel, equipment, building, and work location inspections.
• Maintain adherence to departmental rules, Standard Operating Procedures (SOPs), and instructions.
• Carry out special projects as assigned by the Police Records Manager.

Leadership

• Plan, prioritize, assign, supervise, and review the work of MPD Records Management Division staff, including records specialists and sworn officers, to ensure they satisfactorily perform their job duties.
• Prepare and maintain work schedules for staff; receive sick calls and monitor sick time usage, and schedule overtime as needed.
• Maintain records management personnel files.
• Record daily payroll entries, and complete biweekly payroll.
• Assist with new employee training and orientation.
• Provide training, guidance, and counseling to assigned staff; complete employee performance evaluations and reviews.
• Participate in ongoing training to stay apprised of standards and innovations in records management.

We welcome qualified individuals with disabilities who are interested in employment and will make reasonable accommodations during the hiring process in accordance with the Americans with Disabilities Act (ADA) of 1990, as amended by the Americans with Disabilities Act Amendments Act (ADAAA) of 2008.

• To be hired by the Milwaukee Police Department, candidates must pass an MPD background investigation before hire. Your application will be rejected if you have been convicted of a felony.
• The Police Records Supervisor must be willing and able to adjust one’s work schedule and work beyond standard business hours on occasion to meet departmental needs.

1. Bachelor’s degree in business administration, information management, or a related field from an accredited college or university.
2. One year of records management experience in a public sector, law enforcement, or comparable agency, at least six months of which must have been in a supervisory or lead worker role.
3. Valid driver’s license at the time of appointment and throughout employment.
4. Ability to obtain advanced certification to use the Wisconsin Department of Justice (WisDOJ), Training and Standards Bureau’s Transaction Information for Management Enforcement (TIME) System within one month of employment.
5. Ability to obtain certification on the Uniform Crime Reporting (UCR) Program and the National Incident Based Reporting System (NIBRS) within one year of employment.

Equivalent combinations of education and experience may also be considered.

NOTICE: Please do not attach your academic transcripts to your employment application. The hiring department will verify candidates’ education as part of the background screening process prior to extending any job offers.

Technical

• Knowledge of the principles and best practices of records management, particularly law enforcement.
• Ability to learn and use the TIME System.
• Ability to learn and use the UCR program and the NIBRS system.
• Ability to learn and use the Traffic and Criminal Software (TraCS) system.
• Knowledge of and ability to effectively use the current departmental records management system for data storage, retrieval, processing, retention, and disposition.
• Knowledge of and ability to apply municipal ordinances, Wisconsin State Statutes, and federal laws related to police records management.
• Ability to learn data collection procedures and become certified in law enforcement records management through training offered by the FBI and the WisDOJ.
• Ability to read and interpret job-related documents.
• Knowledge of mathematics and the ability to learn payroll functions.
• Computer skills, including ability to use law enforcement records management and other enterprise systems as well as database, spreadsheet, and word processing applications.
• Knowledge of statistics to be able to analyze and prepare statistical reports.

Communication and Interpersonal

• Written communication skills, including the ability to produce clear and concise memos and reports.
• Verbal communication skills to convey information clearly to staff and customers.
• Interpersonal skills to work effectively and cooperatively across functional levels in a quasi-military organization with people whose backgrounds may differ from one’s own.
• Customer service skills to be able to professionally assist internal and external customers.

Supervisory

• Knowledge of principles of supervision, training, and performance evaluation.
• Ability to supervise and coordinate the activities of staff as well as train and develop employees.
• Ability to work closely with the Police Records Manager to ensure cohesive management practices.
• Ability to direct the day-to-day operations of the work unit, including assigning work, evaluating performance, selecting staff, and developing employees.
• Ability to foster an environment of inclusion wherein all employees are treated respectfully, are valued for their strengths, and feel that they can safely express themselves.

Critical Thinking and Professionalism

• Analytical, problem-solving, and decision-making skills to find ways to streamline processes.
• Organizational and time management skills as well as attention to detail.
• Ability to work in a fast-paced work environment and adapt to changing protocols and shifting priorities.
• Ability to exercise professionalism regarding highly sensitive information.
• Honesty, integrity, and the ability to maintain utmost confidentiality regarding privileged information.

The current salary (Pay Range 1FX) is $76,503-$92,612 annually and the resident incentive salary range for City of Milwaukee residents is $78,798-$95,390 annually. Appointment above the minimum is possible based upon level of experience and other qualifications and is subject to approval.

BENEFITS – The City of Milwaukee provides a comprehensive benefit program that includes the following:

• Wisconsin Retirement System (WRS) Defined Benefit Pension Plan
• 457 Deferred Compensation Plan
• Health and Dental Insurance
• Paid Parental Leave
• Comprehensive Wellness Program
• Onsite Clinic Services
• Onsite Employee Assistance Program
• Alternative Work Schedules
• Long Term Disability Insurance
• Group Life Insurance
• Tuition Benefits
• Paid Vacation
• 12 Paid Holidays
• Paid Sick Leave and other paid leaves
• Flexible Spending Arrangement
• Commuter Value Pass

THE SELECTION PROCESS will be job related and will consist of one or more of the following: an evaluation of education, experience and/or responses to supplemental questions; a written or performance test, a structured interview or other assessment methods. The Department of Employee Relations reserves the right to call only the most qualified candidates to structured interviews and performance examinations. Structured interviews may include written exercises. Selection process component weights will be determined by further analysis of the job.

INITIAL FILING DATE – The selection process will be held as soon as practical after the deadline listed above. Receipt of applications may be discontinued at any time after this date without prior notice. However, recruitment may continue until the needs of the City have been met. Qualified applicants will be notified of the date, time, and place of the selection process components. Unless otherwise required by law, the City of Milwaukee will not provide alternative selection process dates or times. The applicant is responsible for attending all phases of the job selection process at the time and place designated by the City of Milwaukee.

• APPLICATIONS and further information may be accessed by visiting http://city.milwaukee.gov/jobs.
• If you would like assistance completing an application, please contact the Department of Employee Relations at (414) 286-3751 or staffinginfo@milwaukee.gov.
• The Department of Employee Relations is located at City Hall, 200 E. Wells St., Room 706, Milwaukee, WI 53202.

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The City of Milwaukee values and encourages diversity and is an equal opportunity employer.