COURT ACCOUNTING ASSISTANT

**THIS POSITION IS OPEN TO CURRENT CITY OF MILWAUKEE EMPLOYEES ONLY**

Under the guidance and direction of the Court Business Manager, the Court Accounting Assistant supports accounting internal control procedures to receive and disburse large volumes of money, updates accounting records and general ledgers and prepares accounting reports, documents and related correspondence.

Administrative Accounting

• Process accounts receivable, accounts payable, and purchase orders within Oracle’s PeopleSoft Financial Management Information System (FMIS); enter and maintain required vendor data.
• Perform data entry into spreadsheets for budget tracking and generate basic budget reports via the FMIS.
• Prepare daily deposits. Accurately balance all tender and transactions on a daily basis.
• Assist defendants in setting up payment plans.
• Process incoming daily mail, including opening, sorting, logging, and applying payments.
• Prepare Jury Demands and Appeals for filing with the Circuit Court.
• Maintain physical and electronic files for the work section.
• Answer questions or route inquiries related to court collection efforts.
• Accurately enter case payment information into the case automated management system (CATS).

Accounting and Cash Handling

• Perform daily cash, check or credit card payment processing, either in-person or over the phone.
• Provide information to defendants regarding Tax Refund Intercept Payments (TRIP) and process incoming funds.  
• Balance all tender and transactions accurately daily.
• Prepare daily deposits and financial reports.
• Assist with the preparation of accounting reports, accounting documents, and related correspondence.
• Perform simple to complex clerical and accounting functions relating to Court financial operations.
• Process accounts receivable/payable and other financial transactions in the FMIS.

Court Related Financial and Customer Service

• Provide backup customer service to the Court Services section.
• Provide information to the public regarding court policies and procedures.
• Respond to inquiries from the Chief and Deputy Court Administrator.
• Participate in staff development activities, as outlined by the Chief and Deputy Court Administrator.
• Respond to request for information from the Municipal Court Judges.

We welcome qualified individuals with disabilities who are interested in employment and will make reasonable accommodations during the hiring process in accordance with the Americans with Disabilities Act (ADA) of 1990, as amended by the Americans with Disabilities Act Amendments Act (ADAAA) of 2008.

• Must be willing and able to lift and move up to 10 pounds on occasion.
• Must be willing to work beyond standard business hours to meet the departmental needs including scheduled monthly night court hours, weekend warrant withdrawal sessions and community engagement events. 

1. Regular status as a City of Milwaukee employee, having successfully completed a probationary period for a civil service position, or status as a City of Milwaukee employee in a fixed term position.
2. Two years of financial office support experience related to the essential functions listed above, including one year of experience performing accounting or financial assistance and/or high-volume monetary transactions.

Equivalent combinations of education and professional experience will be considered.

Notice: Please do not attach your academic transcripts to your employment application. The hiring department will verify candidates’ education as part of the background screening process prior to extending any job offers.

• Experience in a legal setting.
• Experience in governmental accounting.

Technical

• Knowledge of generally accepted accounting principles (GAAP) and practices.
• Ability to work with computerized accounting systems, spreadsheets, and databases.
• Ability to download Excel spreadsheets and manipulate data.
• Ability to accurately enter case payment information into the case automated management system.
• Ability to use the appropriate mathematical methods or formulas to complete work assignments.
• Ability to read, understand and interpret work-related documents such as court documents, processes, policies, procedures, and manuals.   
• Ability to understand the judicial system and how it functions.

Critical Thinking and Judgment

• Ability to exhibit exemplary professionalism.
• Demonstrate the ability to identify a problem and develop/implement effective solutions.
• Ability to organize, prioritize, and complete work assignments using effective time management skills.
• Ability to perform detailed work accurately and efficiently.
• Ability to work independently with a high degree of initiative.
• Ability to identify problems and develop and implement effective solutions.
• Ability to demonstrate initiative and flexibility.
• Honesty, integrity, and the ability to discreetly handle confidential information.

Communication, Interpersonal and Customer Service

• Ability to work courteously, cooperatively, and effectively with people whose backgrounds may differ from one’s own.
• Written communication skills to write clear and concise documents and correspondence.
• Verbal communication skills to clearly convey information.
• Knowledge of and commitment to customer service best practices.
• Ability to provide exemplary customer service to internal and external stakeholders.
• Ability to maintain professional, courteous and effective working relationships with judges, court staff, attorneys, other departments, jurisdictions, and the public.
• Ability to work in a collaborative environment.
• Ability to engage effectively with a diverse group of high-level community stakeholders in achieving desired outcomes.
• Ability to follow verbal and written instructions.

The current salary range (5IN) is $48,892-$56,878 annually, and the resident incentive salary range for City of Milwaukee residents is $50,359-$58,584 annually. Appointment will be made in accordance with the provisions of the Salary Ordinance.

THE SELECTION PROCESS will be job related and will consist of one or more of the following: an evaluation of related education, experience and accomplishments, an evaluation of written communication, interviews, and/or other assessment methods. The Department of Employee Relations and the Municipal Court reserve the right to call only the most qualified candidates to proceed in the selection process. Information from the selection process will be used to make a hiring decision. Selected candidates will be transferred and/or promoted to the position.

INITIAL FILING DATE – The selection process will be held as soon as practical after the deadline listed above. Receipt of applications may be discontinued at any time after this date without prior notice. However, recruitment may continue until the needs of the City have been met. The applicant is responsible for attending all phases of the selection process at the time and place designated by the hiring authority.

NOTE: Transfer/Promotional Opportunities and Promotional Examinations are not open to Milwaukee Public Schools employees or to the public. Only current City of Milwaukee employees and civilian personnel in MFD and MPD hired through a City Service Commission process who have successfully passed a probationary period for a Civil Service position or who have status as a City of Milwaukee employee in a fixed term position will be considered. Individuals with exempt, provisional, temporary, or emergency appointments are not eligible for transfer.

• APPLICATIONS and further information can be accessed by visiting https://www.jobapscloud.com/MIL/.
• If you would like assistance completing an application, please contact the Department of Employee Relations at (414) 286‑3751 or staffinginfo@milwaukee.gov.
• The Department of Employee Relations is in City Hall, 200 E Wells St, Room 706, Milwaukee, WI 53202.